Agenda - Council Work Session - 11/18/2019 - Special

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CC Work Session 2. 1. Meeting Date: 11/18/2019 Information Title: Continued Discussion of 2020-2029 Capital Improvement Plan (CIP) Purpose/Background: The 2020-2029 Capital Improvement Plan (CIP) has been prepared as a strategic planning tool to assist the City Council in identifying proposed capital improvement projects over the next ten years. The CIP is broken down into the following categories: Capital Improvement Bonding Projects, Capital Equipment, Municipal Buildings, Park Improvements, Sewer Improvements, Storm Water Improvements, Street Improvements, Street Light Improvements and Water Improvements. Each project includes preliminary funding sources and appropriate background information citing needs and projected cost estimates. A supplemental section titled 'Future Consideration Projects' has also been included. This is a listing of park projects that are contingent upon availability of resources. These projects are unfunded and unscheduled until resources become available. Council was presented a draft copy of the 2020-2029 CIP at its worksession of November 12, 2019. Staff has incorporated the change of moving the water treatment facility to years 2022-2023 and removing the unassigned category from two projects to their respective category of capital equipment. The Trail Connections project has been updated to estimate the costs of each respective trail segment. The section of 167th Avenue from CSAH 5 to TH47 was removed from the proposed 2028 Overlay street projects. In determining what road projects to include in the 10-year CIP the following highlights some of the key assumptions used when developing and scheduling pavement management projects: Pavement management projects (overlay and reconstruction improvements) are added to the CIP upon considering current PASER rating data, coordination with other improvements, funding constraints, input from the public, and direction from elected officials. Staff is currently targeting an annual expenditure of approximately $2,700,000 for all street overlay and reconstruction improvement projects within the CIP. Funding in an amount of up to 25% of overlay and reconstruction projects is projected to be recovered from special assessments to benefiting properties as allowed by the City's special assessments policy. It is important to note that the first five years of the CIP intentionally includes overlay and reconstruction projects with annual project cost estimates of $3,000,000 or more. This is by direction of the Public Works Committee to account for the fact that street overlay and reconstruction projects can be, and have been, "killed" when property owners petition against a project. Increasing the number of reconstruction projects in the CIP can allow the City to tee up replacement projects if/when needed since the projects are identified in the CIP and included in the 5-year Street Reconstruction and Overlay Program (SROP)(a new 5-year SROP will need to be adopted in 2020 to allow the use of special assessments on future projects). The CIP must be formally adopted after a public hearing is held.