Agenda - Council Work Session - 01/28/2020

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QERTEL ARCHITECTS B. SCOPE OF PERFORMANCE/ SCHEDULE REVIEW OF SCOPE & CONFIRMATION/ CONCEPTUAL PLAN DEVELOPMENT PHASE Week of February 3 — March 2, 2020 (4 weeks) We recognize that a tremendous effort went into the 2015 space needs and existing facility study to scope this project. However, regardless of the consultant selected to execute this design and construction project, we feel that a thorough review and revision to the space needs will be critical for several reasons. First, the space needs assessment is several years old. Newer standards for space, recent developments, trends in vehicle sizes and maintenance practices, and updated community growth projections need to be accounted for to make sure the developed design is viable for a long- range solution for Ramsey. Second, some critical components and spaces were absent from the space needs. For example, locker rooms are not present within the identified building program. Third, developments within the last three years in equipment sizes and service needs have changed the size of interior parking solutions and the design of vehicle service bays. This is not an all-inclusive list of influencing factors that need to be reviewed and confirmed, however, it is a list that is meant to begin the conversation and discussion for this first and critical step in your project process. This critical step must be engaged and fully executed early in the total project timeline to meet your overall project schedule goals. As such, you need a consultant extremely familiar with the building typology to be able to facilitate discussions quickly and accurately while making experienced judgments and recommendations for anticipated project needs and operating procedures. This phase can take several weeks to fully execute. We feel that based on your timeline and project schedule, this stage should take no longer than four RAMSEY PUBLIC WORKS FACILITY PROPOSAL to five weeks and would include the kick-off meeting, touring of additional facilities, staff reviews and creation of revised and updated concept plans. It is also critical to involve the Construction Manager early in these project scope discussions to relay critical construction cost impacts, construction timeline and phasing issues and any other factors that can impact budget and schedule. Oertel Architects' concept plans that will be developed in this phase, will not be simple colored blocks on an aerial. We will develop plans with a high level of vehicle parking and circulation detail, equipment service bay design and workshop layouts, and detailed office, locker room, and training room layouts to adequately illustrate the real project. Despite remaining at a conceptual design task in the overall process, building and site plans require early detail development essential to make sure the appropriate project is scoped. This detail allows building system engineers to begin design quickly with a building concept that has been vetted and verified by city staff and the Construction Manager. It will be crucial to have a full site survey from Ramsey at this point because civil site designers need to be part of this concept design process and engaged early to make sure regulatory reviews can be executed within the total project schedule. Also crucial will be a full geotechnical evaluation, complete with soil draining capabilities and structural capacities identified. Our current work plan and associated fee is based on an understanding of working with site and geographic locations similar to your identified site, that more advanced stormwater treatment and retention designs won't be necessary, and more involved structural foundation designs beyond typical spread footings would not be necessary. If they are