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Podas; Mike St. Martin, Loucks; Jill Isola Johnson, Isola Design; and Dan Lawrence, HCM <br /> Architects. <br /> Mr. Lawrence provided information on their recent experience. He stated that they would <br /> recommend a dedicated project manager and leadership team to work with Mr. Barickman and <br /> the architect. He recognized the City's aggressive schedule to begin in 2021 and stated that they <br /> are confident that they could deliver on time and perhaps even one month early. He provided <br /> details on the construction administration process, noting that they would go through design and <br /> construction administration, continuously from beginning to end to ensure the vision of the City <br /> is met. <br /> Mr. St. Martin provided details on the site analysis and design. <br /> Mr. Lindstated that it does not appear that soil borings or a site survey have been completed. He <br /> noted that those are two critical items that would be necessary. <br /> Mr. Lawrence explained that they would begin by reviewing the 2015 study and updating that <br /> information. He provided details on the schematic design, and existing building review. <br /> Mr. Vander Heiden provided details on the review of the mechanical and electrical systems and <br /> needs. He noted that those elements were not included in the City's 2015 study. He stated that <br /> they would want to ensure that their drawings match the needs of the intended uses. He <br /> explained that they will bring sustainable design elements to the City, with the pros and cons, for <br /> the City to make the decisions. <br /> Mr. Lind noted that Connexus also has great energy design programs that they can work with the <br /> City on. <br /> Ms. Isola provided additional details related to furniture, fixtures, and equipment. She explained <br /> that thisprocess includes determining the actual needs of employees and how often those <br /> employees are in the office compared to out in the field. <br /> Mr. Lawrence stated that one of the key things for this team is that they listen and respond to <br /> owner feedback and requests. He stated that one comment that they heard during the walk <br /> through was that the plan from 2015 did not have a drive-through maintenance bay and provided <br /> an example of how that could be added to the design from the 2015 study. He stated that they <br /> transform the information from the programming phase to ensure that those details are included. <br /> Mr. Lind stated that they provide detailed meeting minutes throughout the whole process to <br /> ensure that decisions are documented. He reviewed some of the recommended City provided <br /> services. <br /> Mr. Vander Heiden stated that one of the lessons they have learned is that it is important to get <br /> the City provided services on board early because of the coordination with the building and <br /> building infrastructure. <br /> City Council Work Session/January 28,2020 <br /> Page 3 of 6 <br />