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activities. Program records will be maintained by the Community <br />Development staff and financial records will be maintained primarily by the <br />Finance Division. Where applicable, the following records will be maintained: <br /> <br />a. Program records. The following program information will be maintained <br /> in the program project file, including but not limited to: <br /> <br />i. Environmental report; <br />ii. Eligibility determination records as set forth in Section VIII, <br /> Subsection E (1) (a-n); <br />iii. Property inspection report; <br />iv. Progress reports; <br />v. EDA Resolutions; <br />vi. Correspondence; <br />vii. Loan documents; and <br />viii. Executed loan agreement. <br /> <br />b. Financial records. The following financial information will be maintained <br /> in the financial project file, including but not limited to: <br /> <br />i. Copy of the executed loan agreement; <br />ii. Disbursement data; <br />iii. Progress reports; <br />iv. Repayment data; and <br />v. Amortization tables. <br /> <br />IX. <br /> <br />Record retention. All program and financial records, supporting documents, <br />statistical records, environmental review records and other records pertinent to <br />the revolving loan program shall be maintained for a period of at least three <br />(3) years from the final project report and project closeout date. <br /> <br />Delinquency. There shall be a notification procedure for delinquent loans. <br /> <br />A. The finance officer is responsible for the timely posting and of all loan <br /> repayments. <br /> <br />Thirty day notice. Upon thirty (30) days delinquency, the finance officer will <br />notify the Finance Director (FD) of the delinquency and the Director shall <br />send the borrower a delinquency notice requesting payment within fifteen <br /> <br /> <br />