Agenda - Council - 02/24/2020 - Laserfiche WebLink

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CC Regular Session 7. 2. Meeting Date: 02/24/2020 By: Bruce Westby, Engineering/Public Works Information Title: Adopt Resolution #20-037 Ordering Feasibility Report for Amended 2020 Mill and Overlay Improvements, Improvement Project #20-02A Purpose/Background: Purpose: The purpose of this case is to adopt Resolution #20-037 Ordering Feasibility Report for Amended 2020 Mill and Overlay Improvements, Improvement Project #20-02A. Background: As discussed in a separate case, the 2020 pavement overlay improvements as proposed in the 2020 — 2029 Capital Improvement Program (CIP) are not feasible or cost-effective. At the December Public Works Committee meeting, Staff proposed completing different 2020 mill and overlay improvements on streets within the Business Park 95 commercial development, and in Regency Pond lst, 2nd and 3rd Additions. These proposed improvements would be designated as City Improvement Project #20-02A, Amended 2020 Overlay Improvements. Based on the current CIP, streets within Business Park 95 are proposed to receive overlay improvements in 2024, and Regency Pond streets are currently proposed to receive overlay improvements in 2022. A copy of the February Public Works Committee meeting minutes are attached. Notification: Notifications are not required for this case. Observations/Alternatives: Observations: Feasibility Reports explore numerous aspects of proposed improvements including whether they are feasible, necessary and cost-effective, whether they should be completed alone or in conjunction with other improvements, and to explore design options, if necessary. Estimated project costs and funding sources will also be explored in more detail than was done to develop the Capital Improvement Program (CIP). A preliminary project schedule will also be developed. Special assessments can be used to fund all or a portion of eligible project costs, regardless of whether bonds are used as a funding source. Cities may use Municipal State Aid (MSA) or General Funds to fund road improvement projects and still assess a portion of the costs based on applicable local assessment policies and state statutes. For City of Ramsey projects this includes the applicable provisions of Chapter 8 of the City Charter, the City's Special Assessments Policy, and Minnesota Statute Chapter 429. Per the City of Ramsey's adopted special assessments policy, special assessments of up to 25-percent of eligible project costs are intended to fund a portion of all overlay improvement projects. On March loth, Staff plans to request Council approval of the Feasibility Report and authorization to call a public hearing for March 24th. Staff proposes to conduct a public engagement workshop before the public hearing to