Agenda - Council - 02/24/2020 - Laserfiche WebLink

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Notification: Not required for this case. Observations/Alternatives: Observations: The City budgets $500,000 for annual crack seal and sealcoat improvements, of which $175,000 is typically spent on crack sealing, and $325,000 is spent on sealcoating. After reviewing our current crack seal needs, Staff recommends allocating $150,000 for crack seal improvements in 2020 and recommends allocating the unspent $350,000 as follows in 2020. Business Park 95 Pavement Mill and Overlay The streets in Business Park 95 were sealcoated in 2015 and are exhibiting the most signs of damage as a result of stripping under sealcoats of any streets in the City. If these streets do not receive a mill and overlay this year, extensive patching will be required. This carries significant cost and takes time away from patching other streets across the City. Staff therefore recommends completing a 2-inch mill and overlay on all streets in Business Park 95 in 2020, which are currently included in the CIP as a mill and overlay project in 2024. Staff recommends allocating $250,000 towards this work. The estimated cost for this work is $500,000. The remaining $250,000 would best be allocated from the 2020 overlay improvements funding source. Collect Ground Penetrating Radar Data Staff recommends contracting with Braun Intertec to collect ground penetrating radar data on all street segments for which pavement section data is not available. This data will assist Staff in completing a comprehensive review and making the necessary revisions to all pavement management program improvement projects in the 10-year Capital Improvement Program (CIP) this fall. This will help ensure that all pavement overlay and reconstruction improvement projects identified within the CIP are able to be completed as proposed, and that the scope, cost and schedule of all proposed street improvement projects are accurate. The estimated cost for this work is$75,000. Increase Spray Patching Program Staff recommends increasing the spray patching program to allow Staff to rent additional spray patching equipment and purchase additional patching materials. This will allow Staff to spray patch more streets in 2020 to help hold the streets together until they receive their scheduled pavement mill and overlay and/or reclamation/reconstruction improvements. Staff budgeted $60,000 for Spray patching in 2020 and recommends allocating an additional $25,000 This should allow Staff to continue spray patching streets through September and into October, weather permitting. Alternatives: Alternative #1 — Motion to adopt Resolution #20-038 indefinitely suspending the City of Ramsey's annual sealcoat program, and reallocating budgeted 2020 sealcoat funds to include $150,000 for 2020 crackseal improvements, $250,000 for Business Park 95 mill and overlay improvements, $75,000 for ground penetrating radar data, and $25,000 for additional spray patching in 2020. Alternative #2 — Motion of other. Funding Source: The City annually budgets $500,000 for crack seal and sealcoat projects. Staff recommends that the City continue to complete crack seal projects at an estimated cost of $150,000 in 2020. The remaining $350,000 is recommended to be allocated as follows; • $250,000 for 2020 mill and overlay improvements in Business Park 95 • $ 75,000 for collection of ground penetrating radar data on numerous City streets . $ 25,000 for additional spray patching in 2020 Recommendation: