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REQUEST TO COUNCIL TO RECONSIDER INFORMATION AND BID FROM GOVDOCS.COM Kim Moore-Sykes, Assistant City Administrator Background: In January, Zach Stabenow of GovDocs. Com made a presentation to the City Council regarding the services that his company offers for Intemet-based document access and delivery. Staff became interested in these services as it provides easier and faster access to City documents for the residents of Ramsey. The Council directed Staff to investigate the possibility of the City supporting a similar type of accessibility on the City's Web site. In discussing this idea with our Netmark consultant, he reported that the City's server would need much more capacity in order to support a program similar to that of GovDocs.com. In addition, we would need to increase staffing levels to maintain the system and to continuously update the information. This would be a more expensive proposition to the City if we were to do this project in-house. But if at some point in the future, the City was able to support this program in-house, the City would have the ability to end the contractual relationship with GovDocs.com with a 30-day written notice. Attached is the original proposal from GovDocs.com and the case that Staff developed for presentation at the January 23, 2001 Council meeting. Staff has been advised that the figures presented in the original proposal are still good and the City would be able to sign on at a time that is convenient to the City. Committee Action: Recommend that the City Council consider and approve the bid as presented by GovDocs.com. Council Action: Approve Committee recommendation. Reviewed by: City Administrator Copies also Distributed to: Finance Officer Attachments: 1. Staff case from January 23, 2001 2. Document Delivery System Proposal from GovDocs.com CC: 04/10/2001