Agenda - Council - 05/12/2020 - Laserfiche WebLink

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Project schedule May 12 — Approve Plans and Specifications / Authorize Ads for Bids May 15 & 22 — Publish Ads for Bids (Anoka Union Herald, Finance & Commerce) June 5 — Bid opening June 9 — Accept Bids / Award Contract Late June / early July — Begin construction November — Substantial completion (open to traffic) July 2021 — Final completion Public Comment Staff has received and responded to various questions regarding this project from seven property owners along Variolite Street. A summary of the questions and responses is below. • What will my assessment be? Staff responded no assessments are proposed with this project • How much right of way exists along my property line? Staff provided the existing right of way measurement and a plan sheet showing the right of way. • Will trees along my property be removed? Staff met with two property owners in the southeast quadrant of Variolite Street and 161 st Avenue, then moved Variolite Street as far west as possible and narrowed the off -road trail to be reconstructed from 10-feet to 8-feet to prevent the need to remove any trees. • Will off -road trails be extended? Staff responded that no trails are proposed to be extended, and the dead-end trail segment north of 163rd Avenue is proposed to be removed • Will vehicles be able to navigate the improvements at 161stAvenue without running off the pavement? Staff responded that turning movements were checked during design and radii were expanded as needed. • Will my irrigation system need to be relocated? Staff responded that the City's current policy places the responsibility on the home owner to relocate sprinkler system components impacted by construction. However, Staff will provide as much advance notice as possible before construction of which sprinkler components need to be moved, and can then mark construction limits to help with relocation efforts. A public information meeting was not conducted for this project due to the fact that plans and specifications were just recently developed and the current COVID-19 pandemic does not allow for large in -person gatherings. Instead, a link is available on the project web page so people can review the project Feasibility Report and construction plans, and letters were mailed to 438 property owners informing them of the project, the project web page, and who to contact with questions. Staff will continue to respond to and compile all comments and questions received, and will provide a summary for the City Council when bids are presented in June for award of a construction contract. Notification: Public notifications were not required in advance of this case. Upon Council authorization, advertisements will be published in the Anoka Union Herald and in Finance & Commerce on May 15 and 22, 2020, as required per State Statute. Bids will also be advertised electronically on QuestCDN. Observations/Alternatives: Observations: The proposed improvements should have a serviceable life of 60 years, assuming that proactive maintenance operations are performed on a regular basis during the life of the improvements. This project will be bid electronically through QuestCDN. The Engineering Department moved to full electronic bids using QuestCDN in 2019 to help streamline the bidding process for both the City and the bidders. However, this also allows bids to be opened "publicly" on-line, which is critical at this time considering that in -person bid openings are not a viable option during the current COVID-19 pandemic. Alternatives: Alternative #1 — Motion to adopt Resolution #20-089 approving plans and specifications and authorizing