Agenda - Council Work Session - 05/26/2020

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CC Work Session 2. 2. Meeting Date: 05/26/2020 Information Title: Staff Update on Progress of the New Public Works Building Purpose/Background: Purpose: Review the progress of design work on the new PW Facility Background: 1), Staff has been working closely with Oertel Architects and RJM Construction on the design phase of the new PW building. The design team and staff attended a video conference on May 8th to take the first look at the mechanical and electrical systems for the building. Staff also met with the design team at Moline Concrete on May 15th to take the first look at the precast wall panels including materials and color combinations. We will be meeting again on May 22nd to continue the design work and start refining the building features. One of the questions raised was about equipping the building for possible future solar energy and the up front cost for that upgrade to the building structure. After speaking with the architect and RJM the estimated cost for the upgrade was $90,000.00. During the design process staff has been working to identify areas where we can reduce cost, but not effect the over functionality of the building. Some of those areas are: Reducing the number of tables and chairs in the training/lunch room Various ventilation equipment changes throughout the building Dust collection in the wood shop will be installed at a later date, when that overall function is better defined. Removing the in -floor heat in the office area and replacing with electric base board heat Relocating the transformer and future emergency generator location to reduce feeder lengths Removing one 12,000# hoist from vehicle maintenance area. May be added back at a future date when demand dictates. As we continue to get more detailed in the building design we will continue to look for opportunities to reduce initial costs. 2). On the Council Consent Agenda this evening is a case to approve additional design services request from Oertel Architects. Background: During the RFP period, the scope of the project was illustrated in a previous study from 2015 performed by BKV. The preferred option from that study included a building of roughly 76,200 SF, site storage bins, fuel island and relocation of the existing salt building, site work area and no additional site storm water storage, and some minor, mostly undefined remodeling of the existing facilities. During the programming and schematic design process for our project, Oertel and city staff have identified a scope of building that includes 93,000 SF of building footprint with the addition of the building extension to be bid as an alternate, included site bins and fuel island, site work area and additional stormwater control features. The salt building will not be relocated as part of this project and the remodeling will also likely not take place. Most of this request will be a shift of fee dollars already accounted for in the prime agreement for the project, that was originally purposed for the renovation and remodel of the existing structures. Given the current direction of the project, that scope of work will not occur within this project budget. Attached to the case is the proposal from Oertel Architects explaining the additional service requests and outlined by design discipline, providing a brief general explanation of those additional work efforts requiring the additional fee dollars with the total estimated amount of the request. Summary of Request: Gross Request for Additional Services $58,247.38 Deduct / Reallocation of Renovation Fee -$35,490.00