Agenda - Council - 07/14/2020 - Laserfiche WebLink

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CC Regular Session Meeting Date: 07/14/2020 Submitted For: Grant Riemer, Engineering/Public Works By: Grant Riemer, Engineering/Public Works 5. 12. Information Title Adopt Resolution #20-148 Authorizing Bid Letting for Public Works Facility Project # 20-07 Purpose/Background: Purpose: The purpose of this case is to authorize bid letting for the new Public Works Facility, Bid pack # 1 Project 20-07. Note, the award of bids will need to come back to the City Council for consideration at a future meeting. Background: The City of Ramsey has long planned for a new public works facility and added it to our Capital Improvement Plan (CIP) in 2006. The land was secured in 2008 by the purchase of the former Bury Carlson site. That purchase was finalized in 2013 and the BKV Group was hired in 2015 to perform a space needs study. This study would be used to determine the size of facility needed to serve the PW department's needs for now and into the future. The size of the current facility is 32,000 sq.ft which consists of 3 separate buildings, with offsite equipment storage spread out over 3 additional sites. The new facility would be approximately 93,000 square feet and is designed to house all public works functions and equipment. It is anticipated that the existing buildings will be renovated at a future date and re -used as storage facilities for PW and the police department. The current utilities building is planned to be used as a future recycling center. Estimated cost is $18.85m base bid, with an alternate bid for an additional $1.26m to add space to allow for future expansion. The new PW facility is being designed to serve the needs of the PW department for the next 30-50 years. Notification: N/A Observations/Alternatives: The bidding process for the public works campus is divided into two bid packs, with tonight's case covering the first division or bid pack #1. Bid pack # 1 covers structural, civil and precast components. Bid pack #1 is scheduled to be out to the market 7/29/20, with recommendation for award 8/20/20 and back before the council at the 8/25/20 meeting for approval of bids and authorization to award contracts. If bid pack # 1 is approved by council, construction is tentatively set to begin 10/20 with project completion scheduled for 9/21. Funding Source: The funding sources overall include: Facility Fund, Landfill Fund, Water and Sewer Utility Funds, Street Light Fund, Recycling Fund and Bonding. Recommendation: Staff recommends council authorize RIM construction to proceed with advertisement of bid pack #1 for the new Public Works Facility located at 14199 Jaspar Street. Action: Motion to adopt Resolution #20-148 Authorizing Bid Letting of Bid Pack #1 for the Public Works Facility Project # 20-07 located at 14199 Jaspar Street