Agenda - Council - 06/09/2020 - Laserfiche WebLink

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A copy of the solicitation letter for the MnDOT fiscal year 2022 LPP grant program, which includes more detailed information, is attached to this case. As noted in the letter, local agencies will be notified whether they were awarded the requested LPP funds in late August or early September, 2020. Funds for selected projects will become available July 1, 2021. Projects that are awarded funding must be let by June 30, 2022. Since LPP funds are only issued to the City at the time the project is substantially complete, the City must carry all project costs to be paid through LPP funds until the project is considered substantially complete and payment can be processed. The total project costs are estimated at $3,618,000, with the roadway, trail and storm sewer construction costs estimated at $1,675,000. The City is requesting $710,000 of the $1,675,000 in eligible construction costs. Notification: Notifications are not required for this case. Observations/Alternatives: Observations: Applications for funding under the 2022 Local Partnership Program solicitation were due June 3, 2020. In order to meet this deadline Staff was not able to discuss details of this application with either the Public Works Committee or the City Council in advance. Staff is therefore requesting authorization to apply for the LPP funds after -the -fact. Alternatives: Adopt Resolution #20-125 authorizing a Local Partnership Program (LPP) grant application for the maximum allowable amount of $710,000 to fund a portion of the costs to extend Riverdale Drive between Llama Street and Bowers Drive, designated as Improvement Project #20-05. Funding Source: As noted in the attached LPP grant application package, the estimated construction costs for the proposed improvements is $2.722 million. Bolton and Menk, Inc. prepared and submitted the LPP grant application at a not -to -exceed fee of $9,500, which is included in the indirect project costs and will be shared among the project funding partners. Final cost splits have yet to be approved by the funding partners, which includes the City and will therefore require Council approval. The preliminary cost share framework is included in attached Resolution #20-065. Recommendation: City staff recommends adopting Resolution #20-125 authorizing a Local Partnership Program (LPP) grant application for the maximum allowable amount of $710,000 to fund a portion of the costs to extend Riverdale Drive between Llama Street and Bowers Drive, and to designate the improvements as Improvement Project #20-05. Action: Adopt Resolution #20-125 authorizing a Local Partnership Program (LPP) grant application for the maximum allowable amount of $710,000 to fund a portion of the costs to extend Riverdale Drive between Llama Street and Bowers Drive, designated as Improvement Project #20-05. Attachments Resolution 20-125 FY2022 LPP Solicitation Ltr FY2022 LPP Application Resolution 20-065