Agenda - Council - 09/08/2020 - Laserfiche WebLink

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CC Regular Session Meeting Date: 09/08/2020 Submitted For: Grant Riemer, Engineering/Public Works By: Grant Riemer, Engineering/Public Works Information 7. 1. Title: Adopt Resolution #20-171 Accepting Bids and Awarding Contracts for Bid Package #1 and Alternate # 1 for the New Public Works Facility Purpose/Background: Purpose: The purpose of this case is to adopt Resolution # 20-171 accepting bids and awarding contracts for Bid Package #1 and Alternate # 1 for the New Public Works Facility. Background: The City of Ramsey has long planned for a new public works facility and added it to our Capital Improvement Plan (CIP) in 2006. The land was secured in 2008 by the purchase of the former Bury -Carlson site. That purchase was finalized in 2013 and the BKV Group was hired in 2015 to perform a space needs study. This study would be used to determine the size of facility needed to serve the Public Works Department's needs for now and into the future. The size of the current facility is 32,000 sq.ft, which consists of 3 separate buildings with offsite equipment storage spread out over 3 additional sites. The new facility would be approximately 93,000 square feet and is designed to house all Public Works functions and equipment. It is anticipated that the existing buildings will be renovated at a future date and re -used as storage facilities for Public Works and the Police Department, with the current building housing the Utilities Division and Sign Shop to be used as future recycling center. From the mid 1980's until 1995, the Public Works Department operated out of two pole barns on Highway 47 next the the old Town Hall Building. At that time, the Public Works Department had a total staff of 7 people for all three divisions (Parks Division, Streets Division and Utilities Division). Ramsey's population was 12,400 in 1995. In 1995, the Public Works Department moved into its present location and currently houses 19 full time staff with 11-14 seasonal employees during the summer months. Ramsey's current population estimate is 27,400. Additionally, Staff works out of a temporary office trailer that is showing significant signs of deterioration. This proposed facility not only improves operational efficiencies, the office space is in urgent need of replacement to ensure a safe and healthy working condition for Public Works Employees and avoid operating in a facility that could have potential issues with our Property Maintenance Code. The current Public Works Facility was actually a series of purchases of existing buildings over a series of several years. None of the current buildings on the campus were constructed by the City. The original purchase represented the size needs at the the time but was not designed for Public Works Operations. In 2005, the Public Works Department added a temporary construction trailer to hold our offices and lunch room with the intent that this would be a stop gap measure until a new facility was constructed. After 15 years, the Public Works Department can no longer operate out of this location efficiently or safely. Estimated cost for the new facility is $18.85M for the base bid with an alternate bid for $1.26m to add space to bring the facility to eventual full design build out. The new Public Works Facility is being designed to serve the needs of the City of Ramsey for the next 30-50 years with space to adjust for needs beyond that date. Construction on the new facility is estimated to begin in September of 2020 and be substantially completed in September of 2021. Notification: