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Mailbox Replacement Policy <br />By: Grant Riemer, Public Works Supervisor <br /> <br />P.W. CASE <br /> <br />Background: <br /> <br />The City of Ramsey has no written policy for mailbox replacement other than the City <br />will replace mailboxes that are damaged by direct contact with our plow equipment. <br />Staff would like to propose the following language for consideration. The following <br />policy is similar to one in use at the City of Apple Valley. <br /> <br />Mailboxes installed and maintained to City U.S. Post Office regulations which are <br />damaged as a result of direct contact by City snow removal equipment will be <br />temporarily repaired within 48 hours of receiving notification of such damage. If the <br />mailbox cannot be temporarily repaired, a portable mailbox will be set in place so mail <br />service will be continued. The City will replace the damaged mailbox structure the <br />following spring with a standard No. 1 black, white, or silver mailbox mounted on 4-by <br />4-inch treated post. <br /> <br />Residents whose mailboxes are knocked down as a result of direct contact by City snow <br />removal equipment may request $75 allowances, if they so choose, to replace the mailbox <br />structures themselves, relieving the City of any further obligation. In such cases, the City <br />will provide portable, temporary mailboxes until the following spring. <br /> <br />Mailboxes, which are not installed to City and U.S. Post Office regulations or are <br />damaged due to snow deposited from plows (versus being hit by City snow removal <br />equipment), will not be replaced. The City is not responsible for damage to media or <br />paper boxes and will not repair them. <br /> <br />Recommendation: <br /> <br />Adopt proposed language as policy <br /> <br />Committee action: <br /> <br />Motion to recommend City Council adopt proposed language as policy <br /> <br />Reviewed by: <br /> <br />City Attorney <br />City Administrator <br />Public Works Director <br /> <br />PW: 09/18/01 <br /> <br /> <br />