Agenda - Council - 09/22/2020 - Laserfiche WebLink

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All work is proposed to be completed within existing drainage easements on the Brookfield properties, and within a temporary construction easement in the northwest comer of 16660 Jasper Street, which the property owner has agreed to provide at no cost to the City. The City will not need to acquire any permanent easements to complete this work. The City will also not be responsible for maintaining the drainage improvements as the property owner of 16660 Jasper Street will be responsible for maintaining the improvements in perpetuity per the attached maintenance agreement, which will be approved by the City Council upon adoption of Resolution #20-213. Staff estimated construction costs for this project at $16,600 based on the attached plans. On August 25, 2020, the City Council authorized Staff to solicit quotes for this work. Staff submitted Requests for Quotes to three local contractors. Two of the contractors indicated they were too busy to complete the work this year. Only one contractor, Dryden Excavating, Inc., submitted a quote, which was in the amount of $13,929.29. Staff believes this is a very reasonable quote and recommends that the City accept it and construct the improvements in 2020. Construction staking and inspections are proposed to be provided by City Staff as part of their normal duties. Project costs are proposed to be funded using a combination of Stormwater Management and Stormwater Utility Funds. Once the contractor begins work, the improvements are anticipated to take 2 to 3 days to complete, with completion specified by October 23, 2020. Final payment will be issued in 2021 after turf is established and all work is approved. Recommendation: Staff Recommendation Staff recommends adopting Resolution #20-213 accepting the quote from and awarding a construction contract to Dryden Excavating, Inc. in the amount of $13,929.29 for 16660 Jasper Street Drainage Improvements, Improvement Project #19-13. Public Works Committee Recommendations On August 18, 2020, the Public Works Committee unanimously recommended City Council authorization to solicit Requests for Quotes for 16660 Jasper Street Drainage Improvements, Improvement Project #19-13. The Committee also asked Staff if the City carries errors and omissions insurance and, if so, can we file a claim to have insurance pay for the improvements required to correct this issue? Upon researching this Staff found that the City does carry errors insurance in the amount of $500,000 per occurrence. Also, according to the insurance agent, the City can construct the improvements while the claim is being processed and if the claim is paid the City can then use the payment to fund the improvements. At this time it is unknown if errors insurance will pay for all of or a portion of the improvements. On September 15, 2020, the Public Works Committee reviewed the quote submitted by Dryden Excavating, Inc. and unanimously recommended that the City Council accept the quote and award a construction contract to Dryden Excavating, Inc. in the amount of $13,929.29 for 16660 Jasper Street Drainage Improvements, Improvement Project #19-13. Action: Adopt Resolution #20-213 accepting the quote of and awarding a construction contract to Dryden Excavating, Inc. in the amount of $13,929.29 for 16660 Jasper Street Drainage Improvements, Improvement Project #19-13. Attachments Resolution 20-213 Plans RFQ Pre Post Dev Contours