Laserfiche WebLink
CASE # <br />ADOPT CONTRACT AMENDMENT AND REVIEW WORK PLAN FOR <br />2008 COMPREHENSIVE PLAN PROJECT; <br />By: Sylvia Frolik, Interim Community Development Director <br />Background: <br />On March 13, 2007, City Council authorized entering into a Service Agreement with Bonestroo <br />for the 2008 Comprehensive Plan in an amount not to exceed $83,300. At that time, the funding <br />sources available consisted of Community Development Block Grant (CDBG) funds and the <br />2007 budget line item for professional services in the Community Development Department. <br />Observations: <br />In the summer of 2007, the City budget was amended to compensate for revenue shortfalls. <br />About that same time, the City also received a $35,000 grant from Blue Cross/Blue Shield <br />(BC/BS) to incorporate active living into our Comprehensive Plan. Therefore, the $70,000 <br />professional services line item intended for the Comprehensive Plan was held at $70,000, with <br />the understanding that $35,000 of the expenditure would be offset by the BC/BS grant. The <br />funding sources consisted of the following: <br />CDBG $29,200.00 <br />2007 budget net of BC/BS $35,000.00 <br />BC/BS Grant $35,000.00 <br />Total $99,200.00 <br />The original proposal from Bonestroo included participation in the 4 educational forums <br />sponsored by Ramsey3 through the McKnight grant. However, as the Ramsey3 process <br />unfolded, it became apparent to all that utilizing the Open Space Technology forum to involve <br />the residents in the comp plan update process was much preferred over the standard task force <br />concept. It was critical that Bonestroo participate in the OST process and observe the interaction <br />with the residents first-hand. This resulted in at least 9 additional meetings that weren't <br />anticipated in Bonestroo's work plan; an additional $14,500 in consultant costs. <br />Additionally, fulfilling the obligations of the BC/BS grant in the Comprehensive Plan is <br />estimated to increase the overall project cost by an additional $10,000. <br />Consequently, the additional meetings and BCBS obligations increase the overall project cost by <br />$24,500, increasing the original $83,300.00 figure to $107,800.00. The $47,900 remaining in the <br />original budget would increase accordingly to $71,300.00. Funding sources are as follows: <br />BC/BS grant $35,000 <br />2007 Budget funds $7,000* <br />2008 Budget $20.000 <br />Total $62,000 <br />