Agenda - Public Works Committee - 11/17/2020

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Mr. Bruce Westby AWIA Emergency Response Plan November 12, 2020 Page 2 Project call For this proposal, SEH proposes to perform the following two (2) tasks as listed below: 1. Task No. 1 — Project Initialization and Data Collection a. Project setup i. Develop and sign the contract for the scope of work. ii. Create the project in the SEH accounting system. b. Meeting No. 1 — Kick-off meeting with City staff i. Confirm and establish scope and goals of the project. ii. Identify information and/or materials that are needed or will be useful to develop ERP. 2. Task No. 2 — Emergency Response Plan a. Develop an ERP which shall include: i. Existing information such as the existing ERP, relevant mitigation measures, contact information, inventory, and relevant information from the City's Wellhead Protection Plan, sanitary surveys, Comprehensive Plan, etc. ii. New strategies, resources, plans, and procedures deemed necessary during the Risk and Resilience Assessment to reduce the City's existing risks. b. Meeting No. 2 — Present draft ERP to Owner's team. c. Incorporate Owner's comments into the ERP and deliver hard copies. d. Assist the City in the EPA's certification process of the ERP. Deliver billes Project deliverables, also defined in the Task descriptions above, include: 1. Electronic and three (3) hard copies of the final ERP developed in Task No. 2 — Emergency Response Plan. Reimbursement for printing is included in the proposed pricing. Project Schedule We estimate the project to follow the schedule below: Develop ERP Submit Draft ERP to City's Team Finalize ERP Submit ERP Certification June 2021 July 2021 August 2021 August 2021 C nt Staff I will serve as the project manager for this Project and will be responsible for coordinating the overall work efforts for the project. Simon McCormack, PE has completed AWWA's Utility Risk & Resilience Certificate Program and will be responsible for developing and writing the ERP, and assisting with the EPA's certification process C urn „man III1 Task Fro ee t Initlallzati LDat C.11ectlo Fees We propose to complete the scope of services identified above on an hourly basis that is in accordance with our standard billing rate schedule. We proposed an Hourly Not -to -Exceed amount of $500, for this phase, which includes reimbursable expenses. We understand this Not -to -Exceed amount cannot increase without further authorization from you. T s 2 ....1e 11 eey Resp nse Fl»n Fees We propose to complete the scope of services identified above on an hourly basis that is in accordance with our standard billing rate schedule. We proposed an Hourly Not -to -Exceed amount of $2,000, for this phase, which includes reimbursable expenses. We understand this Not -to -Exceed amount cannot increase without further authorization from you.