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Community and Business Relations: <br />1. The City recognizes the importance of establishing and maintaining a positive image with the business <br />and civic community. Participation in certain periodic or annual events is a necessity to maintain a <br />positive image. Annual dinners or galas, or golf tournaments that are sponsored by an organization that <br />the City has a business or community relationship with are examples of business and civic community <br />events (i.e. Chambers of Commerce and other community partners). <br />a. The City Administrator will coordinate participation at such events to ensure representation and <br />ensure that duplication is avoided for purposes of cost containment. <br />b. The City Administrator will review on an annual or semi-annual basis upcoming events to <br />discuss attendance and representation at business and community events. <br />c. The City Council will annually establish a maximum amount of community and business relation <br />expenses by an affirmative approval. <br />Alcoholic Beverages: <br />1. The purchase of alcoholic beverages is not allowed. <br />Clothing and other Sundry Items: <br />1. Employees may receive T-shirts, and other sundry items of nominal value ($5.00) when these items are <br />made available to the general public or if these items are determined by the City Administrator to be <br />important to the successful involvement of employees in special city -sponsored or city -supported <br />2. Sponsored events (i.e. National Nite Out, Happy Days, etc.). Employees may be supplied with <br />uniforms, clothing, boots and other gear necessary for the performance of their job as per the City of <br />Ramsey Personnel Policy or applicable labor agreements. <br />4.11 Legal Compliance <br />All City purchases, sales, rental, leases and other agreements shall comply with applicable statutes, laws and <br />regulations. <br />• All contracts are subject to final approval as to form by the City Attorney. <br />• All contracts shall be in writing, unless the City Attorney advises that a formal written contract is <br />not required. <br />• Employees may be personally responsible for the cost of a purchase made in violation of the <br />purchasing policy and may result in the disciplinary action up to and including termination of <br />this employment. <br />Section 5: Payment <br />The City of Ramsey uses various processes in making payments for goods and services. <br />9 <br />