Agenda - Council - 11/10/2020 - Laserfiche WebLink

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2020 and will be substantially completed in September of 2021. Notification: Complete digital Bidding Documents were available online at QuestCDN and also posted in the Anoka Union Herald for potential bidders. Paper documents were also available for viewing at RJM Construction, the City's Construction Manager on this project. Sealed bids were received at the Ramsey City Hall, 7550 Sunwood Drive NW, Ramsey, MN 55303 until 1:00 p.m., Wednesday,October 28th, 2020 at which time bids were publicly opened, reviewed, and read aloud. Bidders were also able to join the bid opening online. Staff is excited to report that there was great interest in the project in that a total of 183 bids and quotes were received for the 15 bid categories and 17 quote categories. Observations/Alternatives: The new PW facility consists of two components at this time, 1. Main Structure 2. Alternate # 1 for constructing future expansion today The reason the addition is being considered for construction at this time is, because of the need for large vehicle storage space. The addition is approximately 12,300 square feet in size. As designed, the main structure will be close to capacity in regard to large vehicle storage. With the anticipated growth in the next few years, the City will need to add several large vehicles to keep up with the demand for services. The original design included this space to accommodate this growth, but was scaled back for budgetary reasons. Staff feels the current bidding climate is conducive to adding this addition with the original construction of the new facility. If the addition is constructed now, savings will be realized in mobilization charges, material and labor costs. It's also estimated that to add the space in the future, the future project would include higher costs to re -certify the architectural plans, a probable increase in bonding rates, inflationary costs, changes in building code and a 6 month disruption of the Public Works Facility due to construction. After the bids were tabulated, the base bid for Bid Pack # 2 came in at $1,427,859.00 below the original estimate. A table with bid comparisons is attached to this case. Bid comparisons for Alternate #1 were harder to illustrate, because not all bids had original estimates provided. Overall though, alternate #1 came in at $292,038.00 below the original overall estimate of $1,266,950.00. Overall cost for the project is now estimated at $ 17,338,423.00. A summary sheet illustrating the final estimated costs for both the Base bid and the Alternate #1 are attached. That is over one million dollars less than original estimate for the overall facility. Note: there has been a change in bid category 10C Lockers. The original low bidder, the Locker Guy, did not meet the specifications of the bid and therefore was rejected by our construction manager. The next low bidder,Olympus, was selected to install the lockers on the project. This change resulted in a $20,088.00 increase in that category. Funding Source: The funding source is a combination of the Facility Fund, Landfill Fund, Water Utility Fund, Sewer Utility Fund, Street Light Utility Fund, Storm Drainage Utility Fund and CIP Bond. Recommendation: Staff recommendation is to accept bids and award contracts for Bid Pack #2 and Alternate # 1 as follows: BID CATEGORY AWARD AMOUNT 6A-Carpentry Materials and Install Ebert Construction Co. Base Bid: $152,700.00 23350 County Road 10 Alternate Bid # 1 $1,700.00 Corcoran, Mn 55357