Agenda - Council - 03/09/2021 - Laserfiche WebLink

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In addition, Anoka County plans to construct interim improvements to Bunker Lake Boulevard between Armstrong Boulevard and Sunfish Lake Boulevard starting on or after September 7, 2021. This corridor of Bunker Lake Boulevard is proposed to receive significant trunk watermain improvements needed to serve the proposed water treatment plant with raw water from the six municipal wells in The COR, and to deliver treated water to the distribution system. In order to allow the trunk watermain improvements to be constructed along Bunker Lake Boulevard in advance of Anoka County's interim Bunker Lake Boulevard improvements, which will save significant project costs, the City must begin designing and preparing plans for the trunk watermain improvements as soon as possible. If the City's watermain contractor and the County's highway contractor wanted to complete work in the same area, the City's contractor would receive a lower priority and could face work delays, which could cost the City many thousands of dollars per day. Direct Selection of SEH, Inc. In order to meet these timelines, Staff recommends direct selecting SEH Inc. to prepare final plans and specifications for the required trunk watermain improvements and provide project bidding services. Upon acceptance of bids and award of a contract, Staff would then recommend direct selecting SEH Inc. to provide construction services. See the attached proposal for more details on work tasks, staffing, estimated hours and costs, and project schedule. Any time a consultant prepares project plans and specifications, Staff recommends using that consultant for construction services because they will be the most efficient at translating information from the plans to the field, especially as related to staking construction and applying specifications in the field. Staff understands Council generally prefers to solicit requests for proposals from multiple vendors, especially for larger projects such as this. However, Staff believes it is in the City's best interest to direct select SEH, Inc. to prepare plans and specifications, to assist in bidding the plans, and to provide construction services as outlined in the attached proposal to ensure the watermain improvements can be constructed in advance of the Anoka County improvements along Bunker Lake Boulevard. SEH's proposed design services fee is $235,895, which equates to 6.89-percent of the estimated trunk watermain improvements construction cost of $3,424,750. Considering the scope and complexity of the trunk watermain improvements proposed with this project, Staff would anticipate receiving design services proposal fees in the range of 7 to 12-percent. The proposed design services fee is therefore reasonable and Staff would not anticipate receiving other proposals with significantly smaller fees, if at all. SEH's proposed construction services fee is $144,947, which equates to 4.23-percent of the estimated construction cost. Again, considering the scope and complexity of the trunk watermain improvements proposed with this project, Staff would typically anticipate receiving construction services proposal fees in the range of 6 to 11-percent. The proposed construction services fee therefore seems very reasonable and Staff would not anticipate receiving a proposal other proposals with significantly smaller fees. Staff will highlight and summarize this information during their presentation to Council. Notification: Notifications are not required for this item. Observations/Alternatives: Observations: Per the preliminary project schedule in the attached proposal, if Council orders plans and specifications on March 9th, Staff anticipates requesting approval of plans and specifications and authorization to advertise for bids on June 29, 2021. Alternatives: Alternative #1 — Motion to adopt Resolution #21-061 Ordering Plans and Specifications for Improvement Project #21-08, Water Treatment Plant Trunk Watermain Improvements. Alternative #2 — Motion of other.