Agenda - Planning Commission - 07/07/2005

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Motion carded. Voting Yes: Mayor Pro Tem Elvig, Councitmembers Cook, Pearson, Jeffrey, Olson, and Strommen. Voting No: None. Absent: .Mayor Gamec. Case #5: Authorize Contracts for ConstruCtion of New Ramsey Municipal Center and Related Items Assistant CiiY Administrator Nelson stated on March 22, 2005, the City Council authorized bidding for the New Ramsey Municipal Center construction. The bid period opened on APril 8, 2005 and the bid date was May 5, 2005 at 2:00 p.m.; 141 bids were received for the 27 bid divisions. Over the past two weeks staff has been working with the construction management firm-3D/I and BKV Group-architects, to review the bids as well as verifying qualifications of the contractors. The bids results and irregularities in bid divisions RM-1022 Asphalt Paving; RM- 1071 Fully Adhered EPDM Roofing and Sheet Metal; RM-t072 Metal Roofing and Related Sheet Metal; RM-1095 Fluid Applied Flooring; and RM-1152 Fire Protection were reviewed with the CounCil at the May 17, 2005 work session. Assistant city Administrator Nelson advised the recommendation is to authorize contracts with the contractors listed in the case. She advised on the following recommendations regarding bid irregularities: · Bid .irregularities be waived for RM~1022 Asphalt Paving - awarding to Omann Brother Inc " , · RM-1071 Fully Adhered EPDM Roofing & Sheet Met~i - awarding to S.G.O. Roofing and Construction · RM-1095 Fluid Applied Flooring - awarding to Twin City Tile and Marble Company · RM-1152 Fire Protection - awarding to International Fire Protection · Rejecting bids for RM-1072 Metal Roofing and request for authorization to re-bid this division. Mayor Pro Tern Elvig asked for further information regarding the metal roofing bid. Cheryl Badinger cf 3D/I explained there was a difference of over $200,000 in the bids for the metal roofing. The recommendation is to reject all bids for this work scope and authorize to go out for re-bids. The qualifications will be listed to state the years of experience it is expected for the contractor to have. Assistant City Administrator Nelson indicated the following is being recommended as well: · Security Contract bid to Connexus Security in the amount of $75,715.07 · Cable Casting Contract to Dascom Systems Group in the amount of $! 69,098.57 Assistant City Administrator Nelson indicated there will not be an award for the Technology Contract tonight. This contract will be brought back before the Council in June. Mayor Pro Tern Elvig asked how the numbers presented tonight compare to the budget. P38 City Council/May 24, 2005 Page 8 of 26