Agenda - Planning Commission - 06/03/2021

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Chairperson Bauer asked if there would be enough time if the Commission meeting were moved to Tuesday night rather than Thursday. Deputy City Administrator Gladhill stated that would depend upon how important it would be to have draft minutes from the meeting and provided additional details on the length of time for a meeting video to be posted in order for minutes to be provided. Chairperson Bauer stated that perhaps the Commission meeting could be moved to the fourth Thursday of the month, which would allow for additional time to make the next Council meeting. Deputy City Administrator Gladhill stated that staff could review a different date for the meeting but noted that he would need to review the other meeting schedules and whether it would even save time. He noted that it would all depend upon when the application is submitted due to the staff time necessary to review a request as well. Commissioner VanScoy asked if staff were to approve a site plan, would it still come before the Commission for preliminary plat approval. Deputy City Administrator Gladhill commented that preliminary plat and site plan review are different applications. He noted that the Commission does not always see a site plan review once a preliminary plat is approved and provided additional details on the review process. He noted that staff cannot grant a variance and therefore those requests would continue to come before the Commission. He stated that site plan is pretty cut and dry as to whether a request meets the City Code. Commissioner Anderson stated that he could live with staff reviewing the commercial and industrial properties, noting that he reviews the buffering, building materials, road layout, public safety concerns for a site plan. He stated that if staff takes those issues into account and thinks about how the Commission thinks about those things, he could support staff reviewing those. He stated that he would still want the Commission to review residential and applications within The COR. He stated that he would also support speeding things up related to CUP process. He stated that he would be fine changing the date of the Commission meeting as well. Deputy City Administrator Gladhill stated that public road design and infrastructure would always continue to be reviewed by the Commission unless it is a minor change. He confirmed that residential platting would continue to go through the regular review process. He stated that buffering is also included in the City Code and would have to be met. He stated that this process suggested would only apply to applications that meet all of the requirements of City Code and any deviations would need to go before the Commission. Chairperson Bauer referenced an application that came in a few meetings prior for a site plan for a large commercial/industrial building and did not recall anything that was a major concern, noting that would have fallen under this new proposed process. Deputy City Administrator Gladhill stated that there was some discussion related to buffering and screening of outdoor storage and staff could have come to the group for guidance. He stated that Planning Commission/ May 6, 2021 Page 3 of 9