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delegate staff time to be used in this manner right now and would want it instead to fall in line <br />with RFPs for other services at the end of the year. <br /> <br />City Administrator Ulrich provided details on the typical length of the RFP process. He believed <br />that two Work Sessions were held previously to review the RFPs received and then interview <br />candidates. He stated that it is a fairly time consuming process, which is why the City does not <br />complete this process each year and instead aims for the contract to last at least three to five years, <br />if not longer. He noted that there would also be a transition time if the consultant is changed for <br />professional services, which does require some additional staff time. <br /> <br />Councilmember Heineman asked if RFPs are typically completed in January for different <br />professional services. <br /> <br />City Administrator Ulrich stated that would not be the typical timing because of the magnitude of <br />the effort. He noted that if completing an RFP for legal and auditing, those would typically done <br />on different timetables because the same staff is used, and the process involves different details. <br />He stated that in January it would be more reasonable to check prices with other cities when <br />reviewing contracts to ensure the proposed increases are in line with the market. <br /> <br />Councilmember Heineman stated that if the efforts cannot be duplicated to save staff time, then it <br />would not make sense to wait until January. He stated that he would appreciate the ability to <br />readdress this at this point. <br /> <br />Councilmember Howell stated that it sounds that this is a cumbersome process and therefore she <br />would prefer to begin this now rather than waiting. <br /> <br />Mayor Kuzma agreed that it is a cumbersome process and therefore if they begin this process now, <br />it could allow for any change that may be made to occur in line with the beginning of the next year <br />and with budgeting. He recognized that typically the City has maintained longer relationships with <br />attorneys and believed that the current representation has served the City well. <br /> <br />City Administrator Ulrich asked if the Council would want to complete an RFP for prosecuting <br />services as well. He noted that sometimes a firm provides both services. <br /> <br />Mayor Kuzma asked for input from Police Chief Katers related to prosecuting services. <br /> <br />Police Chief Katers replied that in the past there was one firm that provided both prosecuting and <br />civil services. He stated that during the last RFP separate firms were chosen for the two services. <br />He stated that the prosecuting services were changed again since that time and are currently under <br />a three-year contract. He noted that there is a benefit is having access to both prosecuting and civil <br />advice for the police. He stated that he is pleased with the prosecuting firm they are currently <br />using and would prefer to keep the two services separate but would understand if the Council <br />decided to go with one firm for both services. <br /> <br />Councilmember Heineman stated that he would support leaving prosecuting services as they are <br />and moving forward with an RFP for civil services. <br />City Council Work Session / April 27, 2021 <br />Page 4 of 7 <br /> <br />