Agenda - Council Work Session - 06/22/2021

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Public Remote Attendance This aspect of remote attendance is the most challenging, especially for official Regular Meetings where formal action is taken. Staff cannot control the technological capabilities on the other end. There is a lot of 'hidden' tech support not seen at the meeting itself in order to make public remote attendance a capability. Staff is comfortable with remote attendance for workshops and Work Sessions. However, Staff would recommend that post -pandemic that public remote attendance not be allowed for Regular Meetings unless additional Staff Resources are added. The current setup is acceptable during this temporary pandemic, but is not sustainable moving forward. Funding Source: No additional funding is required. Recommendation: Staff is providing a two-step recommendation. 1. Staff recommends that the current 'interim' policy remain in effect through a date specified by the City Council, and 2. Staff recommends that the 'underlying' policy be updated to place restrictions back in after the pandemic to limit remote attendance to Councilmembers/Commissioners to no more than 3 times per year and no more than 2 Councilmembers/Commissioners at the same meeting Outcome/Action: Outcome: For the City Council determine if changes are needed to the Regular Remote Attendance Policy (post -pandemic) and if so, to direct staff to draft a revised policy for approval at an up coming City Council meeting. Attachments 03-09-21 WS Minutes Current Policy 7-14-20 CC Case City Council Minutes dated July 14, 2020 Highlights from March 9, 2021 City Council Discussion Form Review Inbox Reviewed By Date Tim Gladhill Tim Gladhill 05/20/2021 01:19 PM Kurt Ulrich Kurt Ulrich 05/20/2021 02:57 PM Colleen Lasher (Originator) Colleen Lasher 06/15/2021 04:10 PM Tim Gladhill Tim Gladhill 06/17/2021 09:07 AM Kurt Ulrich Kurt Ulrich 06/17/2021 09:33 AM Form Started By: Colleen Lasher Started On: 03/16/2021 12:32 PM Final Approval Date: 06/17/2021