Agenda - Council Work Session - 06/15/2021 - Special

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evaluate the application to determine whether or not the application will be approved or denied, at the sole discretion of the City Administrator. The Department Head will then meet with the employee regarding the determination. I'he Department Head is responsible for ensurinc, adequate coverage in the office Telecommuting Program It is recommended that employees who telecommute do so for a maximum of two days per week, or on a short-term project basis. The telecommuter and the Department Head should agree upon a regular schedule of work hours and work location. Following the regular work schedule is necessary to ensure maximum accessibility. However, the employee must be willing and able to return to the primary work place at the request of the Department Head for any reason with minimal notice, but not greater than 48 hours' notice..- An employee's salary, benefits and job responsibilities will not be affected by participating in telecommuting. Overtime must have prior approval. A remote work site is considered a City work space and the employee, therefore, continues to be governed by applicable City policies, procedures, or practices. The employee must is to be available for telephone, computer and/or fax communication virtual meetings witn a webcam with the City at the times as agreed by the signers on the application, as well as impromptu meetings that may arise. -The telecommuter must also be available for telephone, email or other communication required by the Department Head and/or City Administrator. The employee will respond to telephone calls at the telecommuting work location, and will respond to telephone messages left for the employee at the employee's City work location. The Department Head and telecommuter must establish an agreed upon schedule where the telecommuter contacts the office to report progress. The telecommuting projects must have measurable objectives. For example, writing a section of a manual, working on a special project, processing regular business (such as permits, licenses, A%I`, etc. ) or preparing spreadsheets and financial analysis where being out of the "office environment" could lead to its accomplishment in a more timely manner. Telecommuters may be assigned a different workstation space at the office if it is determined that coverage is better suited by an office rearrangement as a result of the telecommuting agreement. Equipment If an employee is approved for telecommuting and the project requires the use of a computer, the City shall provide the telecominu er a City -Issued co puteiwith Virtual Private Network (VPN) as well as soft phone software that allows the telecommuter to make and receive phone calls from their City assigned office phone number. The telecommuter must have access to any required technology to complete their task such as virtual meeting software and hardware, permit/license software, financial software, agenda software, etc. If the telecommuter desires E printer or other computer equipment, the cost of the equipment, maintenance repair of the equipment, equipment insurance, electricity, and/or phone linesiinte et suoscriptions are the employee's responsibility unless otherwise approved by the City Administrator. The cost of installing and licensing software will be at the City's expense as long as a software 2I