Agenda - Council - 06/22/2021 - Laserfiche WebLink

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CC Regular Session Meeting Date: 06/22/2021 Submitted For: Joe Feriancek, Engineering/Public Works By: Joe Feriancek, Engineering/Public Works Information 5. 18. Title Adopt Resolution #21-180 Approving Plans and Specifications and Authorizing Advertisement for Bids for 2021 Additional Pavement Overlay Improvements, Improvement Project #21-12 Purpose/Background: Purpose: The purpose of this case is to adopt Resolution #21-180 Approving Plans and Specifications and Authorizing Advertisement for Bids for 2021 Additional Pavement Overlay Improvements, Improvement Project #21-12. Background: The 2021 — 2030 Capital Improvement Program (CIP) included an estimated $1,878,700 in 2021 Pavement Management Program (PMP) projects, which include street reconstruction and pavement overlay improvements. These projects were proposed to be funded through the Pavement Management (PM) fund. After the City Council accepted bids and awarded contracts for all 2021 PMP projects included in the 2021 — 2030 CIP, a total of $1,313,831.08 is anticipated to be spent from PM funds. This means $564,868.92 of PM funds that were designated for 2021 PMP projects will remain unspent. In past years, the City Council has directed Staff to fully utilize funds annually budgeted for necessary PMP projects. Staff therefore proposes to expend additional funds on needed pavement overlay improvements in 2021 to ensure all PM funds designated for 2021 PMP projects will be spent in 2021. Staff proposes to overlay an additional 2.58 miles of street segments in 2021 which are proposed as 2022 pavement overlay improvements in the 2021 — 2030 CIP. These street segments, which are shown on the attached project title sheet and are further outlined in the attached street segment summary, were specifically selected since they are exhibiting pavement stripping issues. This will allow the City to address stripping concerns on these streets one year sooner than anticipated in the current CIP, reducing potential impacts to the underlying pavement structure. Street segments proposed to receive additional bituminous pavement overlay improvements in 2021 are located in the following developments: • Reilley Estates • Reilley Estates 2nd • Reilley Estates 3rd • Sunfish Gateway Business Park • Traprock Commons • Wildlife Sanctuary 2nd • Wildlife Sanctuary 3rd On June 8, 2021 the Ramsey City Council adopted resolution #21-159, ordering Staff to prepare plans and specifications for Improvement Project #21-12, 2021 Additional Pavement Overlay Improvements. Staff has prepared plans and specifications in-house, as part of their normal duties. Final plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures that all bidders are bidding off the same set of plans, and that all bidders