Minutes - Public Works Committee - 06/15/2021

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City Administrator Ulrich suggested taking Case 6.01 first as there are residents present for that case. Councilmember Musgrove noted that case is under Committee/Staff Input rather than Committee Business and asked for clarification between the two categories. Chairperson Riley explained that the intent of that case is to provide policy guidance rather than making a formal recommendation. It was agreed that Case 6.01 could be considered first. 6. COMMITTEE / STAFF INPUT 6.01: Review Gravel Road Elimination Policy City Engineer Westby reviewed the existing Gravel Road Elimination Policy (GREP) and asked for input as to whether staff should continue to follow the existing policy or whether revisions should be explored. Staff recommends continuing to eliminate gravel roads as development occurs, as funds become available, and when residents petition to pave gravel roads and contribute to the costs. Jeff Sailor introduced himself and referenced his previous discussions with the City dating back to 2006 and noted that annual maintenance costs for gravel roads are significant and need to be considered. He stated that traffic driving at higher speeds cause more dust, as does dry conditions. He commented that larger vehicles such as garbage trucks and buses put additional strain on the gravel roads. He stated that they are adjacent to a property that is developing and asked who is responsible for the costs for those roads. He noted that equipment would already be in the area and could perhaps be used to pave the unpaved roads (Xenolith Street NW and 178th Lane NW) leading to his house. Chairperson Riley commented that the developer is funding the road improvements on that adjacent property. Jeff Sailor asked if staff could investigate the cost to include his road with that adjacent development while that equipment is in the area to obtain a cost savings for paving his roads. He commented that there are seven homes on these roads with some older residents. Bridget Sailor stated that they like the country aspect of their property,but it seems that other roads are being paved and they feel their roads should be paved as well. Jeff Sailor asked if the residents along paved roads were assessed for that cost. Public Works Superintendent Riemer replied that another roadway was paved through petition by the property owners and that project was assessed. Chairperson Riley asked if a majority of the residents on their streets would want the roads paved. Public Works Committee/June 15, 2021 Page 2 of 7