Agenda - Council Work Session - 08/24/2021

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2022 PERSONNEL REQUESTS INCREASE TN HOURS NEW POSITION Administration 130 Part-time REFILL/NEW POSITION Community Development 191 Part-time NEW POSITION Data Processing 192 Full -Time NEW POSITION Parks 452 Full -Time Park & Rec 452 2022 Cost Center Budget Recreation Specialist Receptionist/Secretary Community Development Assistant Systems & Security Administrator Parks Maintenance Worker PERSONNEL JUSTIFICATION for Reclassifications, New Positions, Additional Hours The availability of parks and trails, as well as recreation opportunities and programming continues to be valued, and a priority for residents, as reported in the Citizens Survey. Prior to the departure of the previous Rec Specialist managing the existing level of programming was difficult at 20 hours per week. An increase to 29 hours per week better aligns with the workload, ability to respond to the public in a timely manner, and will better serve an ever-increasing number of residents that appreciate the pp programs offered. Staff antipates the need and request for this postion to increase to 40 hours per week on or near June 1, 2023. The front desk is currently staffed by one full-time employee. Prior to 2011, two employees covered the desk. When the front desk employee is away, there can be gaps in customer service. It is inefficient for other Administrative Services staff (upstairs) to cover the downstairs desk (for lunches, vacations, etc.). Eliminating the Intern removes one annual recruitment and onboarding process. Adding year round afternoon support at the front desk will increase 2nd floor staff efficiency (5 hours per week for lunches alone) and will eliminate all or nearly all afternoon gaps in customer service to better serve our residents. The current Community Development Assistant has been doing phased -out retirement for years 2020-2021, and plans to retire before the end of the year. This position was intended to be refilled with the new Planning Technician hired in 2020. However, due to increased duties related to code enforcement, permits, and managing projects, numerous duties of the Community Development Assistant still need to be filled including managing public data requests, managing the rental program, scanning, p g g recording and acquiring signatures on development agreements and mylars, agendas, scheduling, etc. This position will also assist with other duties needed to address tasks reulting from the updated Comprehensive Plan. Technology continues to be added, and related demands continute to increase in supporting more critical systems and hardware. In order to provide proactive support, replacement, planning and training, will need to add another IT staff member. This person would start developing staff knowledge surrounding security areas where more could be done (LASO training, PCI compliance, network penetration testing, antivirus forensics). The position would become the first line of contact for networking changes. Right now, this is primarily handled by LOGIS. In both the citizen survery and the council strategic planning session, park maintenance was a topic of concern, especially existing parks and trails. This position would be used to increase maintenance in those ares to help lessen those issues. This position would also become part of PW on -call team and snow removal activities.