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From: Sarah Schwarzhoff <br />To: Kurt Ulrich <br />Cc: Colleen Lasher <br />Subject: RE: City Attorney Proposal <br />Date: Wednesday, September 1, 2021 10:29:43 AM <br />Attachments: image001.png <br />Hoff Barry Rate Proposal.docx <br />Mr. Ulrich: As requested this email includes cost options for a retainer as well as confirmation of <br />attorney back up. <br />First, attached are the proposed billing options. One is our standard hourly rate system that we use <br />for most of our clients. The other is a proposed retainer system. The retainer is a bit of a shot in the <br />dark. Because this would be a new relationship it is difficult to predict what work will be needed on a <br />monthly basis and what will be less common. If the City selects the retainer system I would <br />recommend that we review after 6 months to ensure the retainer amount and the items <br />included/excluded are appropriate. <br />Second, the primary back up for Ramsey will be Justin L. Templin. While I will be Ramsey's direct <br />contact and I generally provide over 95% of the services to each of my clients there are times when I <br />will be unavailable. Mr. Templin's primary client is Maple Grove which has Council meetings on <br />Monday, therefore he would be available to cover Council meetings if needed. That being said, we <br />work very cooperatively at Hoff Barry and all four of us focus on municipal law. If I am ever <br />unavailable you will always be able to reach someone knowledgeable on City municipal topics. <br />If you have any questions or need any additional information please let me know. Thanks. <br />Sarah Schwarzhoff <br />Of Counsel 1 952.746.2713 <br />Hoff Barry, P.A. <br />100 Prairie Center Drive, Suite 200 <br />Eden Prairie, MN 55344 <br />952.746.2700 1 www.hoffbarry.com <br />sschwarzhoff@hoffbarry.com <br />This message may contain privileged or confidential information and is intended for the addressee only. If you have received this <br />message in error, please contact the sender and delete the original message immediately. Thank you. <br />From: Kurt Ulrich[mailto:kulrich@ci.ramsey.mn.us] <br />Sent: Friday, August 27, 2021 3:18 PM <br />To: Sarah Schwarzhoff <br />Cc: Colleen Lasher <br />Subject: City Attorney Proposal <br />Dear Ms. Schwarzhoff: <br />am pleased to inform you that Hoff and Barry has been selected as one of the two firms the City <br />Council is considering further for the Ramsey City Attorney. As part of this process we will be <br />contacting your listed references in the next couple of weeks. <br />Please provide the additional information below by Friday, September 3 for our consideration: <br />• A proposed cost for a monthly retainer, with a detailed list of items covered by the retainer <br />and any limitations. <br />• Please confirm (or not) that the primary back-up as City Attorney would be Justin L. Templin. <br />To assist you in formulating a retainer cost, I am including an accounting of retainer hours, non - <br />retainer hours, and 3rd party hours performed or billed by our current attorney. Note, that number <br />