Minutes - Council Work Session - 07/27/2021

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were completed by the transcriptionist in an executive summary fashion, and the City Council indicated that they would like to see more detailed comments. He noted City Staff requested that the transcriptionist provide a more detailed summary of the minutes, which City Staff received and is providing at tonight’s meeting. City Administrator Ulrich stated the more detailed version is longer than a summarized version, but less detailed than a verbatim record. He added the more detailed the minutes are, the more expensive the cost in terms of secretarial service. He noted the most efficient way has been to get an executive summary, and if a City Councilmember has a concern or wants additional detail, they would make corrections or statements when minutes are being approved. City Administrator Ulrich stated a detailed summary would be normal for a strategic planning session, and that has been the City’s practice and policy. He added a verbatim record can also be provided. He noted Councilmember Howell had some concerns about how this was portrayed in the discussion. Mayor Kuzma asked what the difference is in cost between executive summary and a detailed summary. Administrative Services Director Colleen Lasher stated a typical work session would be approximately $181, and near verbatim is estimated at approximately $300. She added she would want to confirm those numbers with the owner of the secretarial service. Councilmember Howell asked whether the audio recording could be uploaded and made available to the general public. IT Manager Jason Frederickson stated he is unsure whether audio is made available to be stored forever. He added it would depend upon whether City Staff keeps the audio files. He noted he is unsure of the cost of data storage through Logis. Administrative Services Director Colleen Lasher stated data retention is guided by Statute. Councilmember Howell stated, at the Environmental Policy Board meeting, some members had questions about the strategic plan, but information was not available. She noted City Staff had to listen to the recording again, which is a waste of time. She added everything should be available to the public for transparency purposes. Councilmember Howell stated she would like the conversation between herself and Councilmember Woestehoff to be transcribed verbatim. She added she takes issue with his profiling of her which is racist, and he is pushing tenets of critical race theory that should be made available to the public. She noted she was not comfortable with the abbreviated minutes because they did not encapsulate the entire conversation. Councilmember Specht asked whether the meeting recording could be made available to the public. He added that would be his suggestion. City Council Work Session / July 27, 2021 Page 4 of 10