Minutes - Council - 08/10/2021 - Laserfiche WebLink

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Councilmember Howell asked whether a used sweeper/scrubber could be purchased, which could result in significant savings. Public Works Superintendent Riemer stated City Staff have not looked into that option, but it is a possibility. He added it is a complicated piece of equipment, and he would be wary of purchasing a used item. Councilmember Heineman asked how many square feet need to be covered, and whether there are sweepers that can be pushed. Public Works Superintendent Riemer stated the main maintenance area is approximately 60,000 square feet, with 35,000 square feet in 4 maintenance shops and a storage area, and the sweeper will also be used for the Fire and Police parking garage. He added it would be a lot of walking, and seated equipment would be preferable. Acting Mayor Riley stated the City would end up paying higher wages due to the extra time it would take to have employees push the equipment. Acting Mayor Riley stated approval could include “not to exceed” for the highest acceptable cost, and the stipulation that used equipment should be considered first. Councilmember Howell stated she would be reluctant to use the term “not to exceed” for the total cost, since it is difficult to estimate the equipment cost at this point. She added some leeway could be given, but still attempt to bring the cost down. Public Works Superintendent Riemer stated he has not done any research on the availability of used equipment. He asked whether final approval from the City Council would be required before a purchase could be made. Councilmember Heineman stated an immediate purchase could be authorized if City Staff are able to find a used sweeper for $40,000 or bring purchase information back to the City Council for review. He added, if a used unit cannot be found, the City Council can consider authorization of the full $62,000. He noted the forklift cost seems reasonable. Public Works Superintendent Riemer stated City Staff will see whether there is anything available for $40,000 as a starting point. Councilmember Howell requested the amount be increased to $43,000, based on her research. Motion by Councilmember Howell, seconded by Councilmember Musgrove, to approve the purchase of a used Tenant M-24 floor sweeper or equivalent up to $43,000 and not to exceed that amount, and purchase of a used forklift not to exceed $17,000, contingent on current used market prices. Further discussion: Acting Mayor Riley stated City Staff should use their discretion if they find a better forklift for $19,000. Councilmember Heineman stated City Staff should inform the City Council if they are unable to find a used unit. Motion carried. Voting Yes: Acting Mayor Riley, Councilmembers Howell, Musgrove, Heineman, Specht, and Woestehoff. Voting No: None. Absent: Mayor Kuzma. City Council / August 10, 2021 Page 9 of 11