Agenda - Council - 09/14/2021 - Laserfiche WebLink

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Allocating Time: Straight time — Shift time the DWI Officer spends working dedicated to DWI enforcement. This does not include time (beyond 15 minutes) to assist another officer. 15-Minute Rule - If an officer backs up a law enforcement partner during a call for service, which exceeds 15 minutes, the officer must close their ROAR log. A new log must be created when the officer returns to their DWI Officer shift. When the time exceeds fifteen successive minutes, it is an unallowable grant expense. Overtime — will be included if it was required to complete a DWI Officer shift, (e.g., the officer is in the process of charging someone at 5:00 (shift end time) and needs to work until 5:30 to complete the procedure, including paperwork). Court time — is an acceptable use of funds for the agency's acting DWI officer to attend court time outside of their normal work schedule, as long as it pertains to an arrest where they were the arresting officer and that took place during their tenure as DWI officer SFST, ARIDE & OPUE training — Time for the DWI Officer to take training required to maintain eligibility to work Enforcement activities. Also, any training time that is required of all sworn personnel of the agency will be reimbursed. Leave Time —Sick leave, and vacation earned prior to the beginning of this project cannot be paid for with grant funds. Sick leave and vacation earned by the officer while paid for with grant funds are eligible for reimbursement. Compensatory time (comp. time) will not be reimbursed with grant funds — The amount incurred at time earned, could potentially be expensed at a different rate. Also, there is no way of knowing when the assigned DWI Officer will use comp time earned. Because of these reasons, comp. time is a non -reimbursable expense. Community Education Outreach — Up to three hours each month for community outreach and media opportunites, with written pre approval from the DPS-OTS Grant Manager. This opportunity must be used to decrease impaired driving, in part by educating the community about their DWI Officer. OTS Required Meetings — Time for the DWI Officer to attend OTS required meetings requested by the State Authorized Representative. TZD Statewide Conference —The DWI officer is required to attend the TZD Conference, either in person or virtually. The TZD Conference will be a hybrid event held Oct. 13-14, in Rochester, Minnesota. This means that the conference will be held in person at the Mayo Civic Center at limited capacity and adhere to all state health and safety guidelines. In addition, the conference general sessions and select concurrent sessions will be available for live virtual viewing. More information will be posted to the conference TZD Conference page Web site as it becomes available. • Change in hotel reimbursement: Because federal funding continues to be limited, the Office of Traffic Safety will not reimburse grantees for the cost of hotel rooms at the conference. Several DPS-OTS grants include reimbursement of officer/employee wages, which continue to increase. When funding becomes limited, these programs along with hotel costs are not sustainable. To continue working toward the goal of zero deaths, the DPS-OTS will fund traffic safety activities instead of hotel costs. • TZD Conference registration fee: The DPS-OTS will continue to pay the $125.00 in -person TZD Conference registration fee, or the $75.00 virtual conference fee. The DPS-OTS grant coordinators will provide further instructions on how to register after grants are awarded. • Reimbursement of mileage and meals: The DPS-OTS will not reimburse mileage or meal expenses for the TZD Conference. Mileage should be tracked and included as agency match on the Time and Miles spreadsheet. DWI Officer time will be reimbursed as straight time, training. The DPS-OTS expects the assigned DWI officer will not change more than once per year. The DWI officer rate includes salaries and fringe benefits, which must be in accordance with common practice for the classification level. 2