Agenda - Council - 09/14/2021 - Laserfiche WebLink

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GENERAL FUNDING AND REIMBURSEMENT RULES The grant will coincide with the federal fiscal year which begins October 1, 2021 and ends September 30, 2022 and will cover funding for the salary of one full time DWI Officer up to $125,125.00 (up to $125,000 in DWI Officer Salary plus up to $125 for TZD registration). NHTSA guidelines stipulate that general types of police services normally provided to the public, cannot be reimbursed through grant funds. Agencies with a currently funded DWI Officer are eligible to apply for a continuation and will be evaluated using the stated application data and on past performance. In order to receive any funding for the Federal Fiscal Year 2022, the agencies must submit an application. Applicant agencies must have a complement of at least 20 sworn peace officers. The grant funds are to be used for DWI enforcement and are available on a cost reimbursement basis. Costs are reimbursed after they are incurred and paid by the grantee agencies. As a result, applicant agencies must have "start-up" monies available. Recipients must submit invoices for reimbursement on a quarterly basis. Officer time and fringe benefits that are reimbursed through this grant must be for actual hours spent on DWI enforcement and other eligible time as discussed on page 2. Only the employer's portion of fringe benefits is eligible for reimbursement. The State has an obligation to determine if costs to be reimbursed by this grant contract are reasonable. If requested, the grantee must furnish an explanation of the basis for such rates. Administration of Grant Administrator time will not be covered by the grant and should be calculated as agency matching funds. Match - Matching funds are a requirement for the grant. Expenses related to the project that are paid for with state, county, municipal and/or private funding clearly demonstrate a vested interest and real commitment to the project. Appropriate matching funds must be reported on the invoice and documentation for them included with the invoice. Agencies can claim matching funds as any real costs that are not included in the grant -reimbursed budget such as: • Squad car mileage costs (the number of miles driven are required to be reported) and operating expenses • DWI Officer and supervisor/administrator time that is not covered by the grant including any DWI Officer leave time not covered by the grant. REPORTING REQUIREMENTS: Payment Requests (Financial Status Report/FSR) must include the approved spreadsheet (see example on page 12). Payment requests are required to be submitted via E-grants to the DPS-OTS on the following schedule: • Monday, January 24, 2022: All project activity between Oct. 1 and Dec. 31, 2021 • Monday, April 18, 2022: All project activity between Jan. 1 and Mar. 31, 2022 • Monday, July 18, 2022: All project activity between Apr. 1 and Jun. 30, 2022 — Time sensitive • Monday, October 24, 2022: All project activity between Jul. 1 and Sep. 30, 2022 — Time sensitive Progress Reports shall Officer Activity Summary Reports from ROAR, and a narrative report on agency letterhead consisting of review of performance measures and successes and challenges. Progress Reports are required to be submitted via E-grants to the DPS-OTS on the following schedule: • Monday, January 24, 2022: All project activity between Oct. 1 and Dec. 31, 2021 • Monday, April 18, 2022: All project activity between Jan. 1 and March 31, 2022 • Monday, July 18, 2022: All project activity between April 1 and June 30, 2022 • Monday, Oct. 24, 2022: All project activity between July 1 and Sept. 30, 2022 NOTE: Report any activity paid for by the agency as match (e.g., time assisting on other calls). It is crucial to provide number of hours, explanation of non -DWI- related hours and what funding was used to pay for non-D WI time. 5