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projected cost for 2021 would be $10,565 under the current structure. She noted near verbatim <br />would cost an additional $9,489.51. <br />Administrative Services Director Lasher stated TimeSaver Off Site Secretarial has indicated that <br />it would be difficult to get high quality verbatim minutes for work session audio recorded in the <br />conference room. She added the recommendation for verbatim minutes would be to move the <br />work sessions to the Council Chambers. <br />Councilmember Heineman stated audio storage is a minimal cost compared to video storage, with <br />12 hours of audio at 1 gigabyte of storage. He added the best solution is to archive audio recordings <br />done in the conference room, and make them available to the public. <br />Councilmember Howell stated video recording does not cost anything. <br />Councilmember Heineman stated he would rather have the work sessions in the conference room <br />than Council Chambers, if there are costs associated with storage of audio files. He added anyone <br />who questions the minutes can download audio files from the archives. He noted this is an <br />inexpensive option. <br />There was a consensus of the City Council to retain audio recordings of City Council work sessions <br />in the conference room. <br />Councilmember Heineman stated the audio recordings should be retained for 4 years, which would <br />be one City Council term, as opposed to 90 days. <br />Acting Mayor Riley stated audio taken in the conference room could be kept for 4 years. <br />Councilmember Howell stated she likes the clarity of meeting recordings. <br />Councilmember Heineman stated residents can download the audio files themselves. <br />Administrative Services Director Lasher stated the City maintains CDs with every QCTV video <br />recording. <br />City Administrator Ulrich agreed to check with QCTV regarding a 4-year minimum storage plan. <br />Councilmember Musgrove stated the meeting recordings will be retained and can be referred to if <br />necessary. <br />There was a consensus of the City Council to stay with the current method of minute taking. <br />3. TOPICS FOR FUTURE DISCUSSION <br />3.01: Review Future Topics/ Calendar <br />-None. <br />City Council Work Session / September 14, 2021 <br />Page 14 of 15 <br />