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City Administrator Ulrich replied two years of funding is available, 2021 year which is used for <br />an event in January and they would have the current 2022 allocation as well. The proposed budget <br />would be $2,750 for each event. <br /> <br />Councilmember Musgrove commented that since it is already budgeted, if there is a way to be <br />creative and to do it within that amount, she would support it. <br /> <br />The consensus of the Council was to hold two separate events this year on a trial basis. <br /> <br />2.04: Special Assessment/ Franchise Fee Rebate Alternatives <br /> <br />Finance Director Lund reviewed the Staff report. She stated the franchise fee ordinance as <br />currently written states the lesser of the special assessment or the franchise fee is rebated. What <br />is being proposed is if the annual assessment is less than the original franchise fee amount, the <br />annual assessment fee amount remains as being the rebate. The item that needs to be considered <br />is if the franchise fee amount was less than the annual assessment, what amount would be <br />reimbursed because the franchise fee has been discontinued. She explained that what is being <br />proposed if a rebate is offered, is that the annual assessment remains if that amount originally was <br />less than the franchise fee amount and to do 25% of the annual assessment if the franchise fee was <br />less than the assessment back at a previous time. <br /> <br />Mayor Kuzma referenced the staff report and asked where the $47,000 is coming from. <br /> <br />Finance Director Lund replied it won’t be that great, it will be less. She referenced the Staff report <br />and noted that under the Pavement Management Fund, for 2021 end date, the franchise fee was <br />estimated to be $2.7 million, which was to pay back the properties in relation to the double meter <br />of the special assessment. At the end of 2022, taking into consideration the $1.6 million that would <br />go on the property tax and then the Pavement Management Program, there will be about $1.1 <br />million at the end of 2022 to carry forward. With the proposal of the 15% increase, at the end of <br />2023, paying out a higher amount, a balance in the pavement management fund to incorporate this. <br /> <br />City Administrator Ulrich asked if residents would be required to file for a rebate and this would <br />not be automatic, what would the participation rate be. <br /> <br />Finance Director Lund replied it is hard to say. Last year, rebates were given back for five <br />payments and this year people have the capability to get $168 and commercial could be a little <br />higher. She stated a letter for the 2021 rebate will go out in January for people to apply for the <br />rebate. She has already received calls asking about the rebate for 2021 based on information in <br />the newsletter so she expects more inquiries at the end of the year about what is happening <br />regarding getting special assessments back with the franchise fee. <br /> <br />Councilmember Riley commented that it is known who the residents are and how much would <br />potentially be owed, a letter is sent, and yet the residents have to apply for the rebate. <br /> <br />Finance Director Lund replied the residents are verifying that they are still the property owner who <br />paid the assessment and that they paid the franchise fee and she normally asks for a copy of the <br />City Council Work Session / November 9, 2021 <br />Page 4 of 12 <br /> <br />