Minutes - Council Work Session - 10/12/2021

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Ms. Barnes answered, as with Minneapolis and St. Paul, sometimes the cities or the counties have to come together. When going across State lines, as in the Stillwater area, half the bridge belongs to MnDOT, half belongs to Wisconsin, and they share the maintenance costs. Mayor Kuzma thanked Ms. Wiltgen and Mr. Morris for the informative presentation. 2.02: Discuss Maintenance of the New Public Works Facility Administrative Services Director Lasher reviewed the staff report including options for cleaning and maintaining the new Public Works Facility. She noted that during 2021 budget discussions, staff was asked to put on hold the hiring of a part-time Building Maintenance Worker. Staff researched options and found the cost to outsource the work was a greater cost and not fulfill needs. At this time, current staff does not have the capacity to do this work, so staff recommends adding 15 hours a week to part-time Maintenance Worker Benson. She noted Mr. Benson is a high performing employee and in need of full-time employment. The cost from now until the end of the year is $6,960 which would be funded by the significant savings incurred from an unanticipated unpaid leave in the department. Administrative Services Director Lasher recommended Mr. Benson remain full time through the 2022 budget. Public Works Superintendent Riemer added that the cleaning isn’t the biggest issue, it is the maintenance of the heating and air conditioning ventilation systems along with regular monitoring and inspection of the boiler system. Building Maintenance Supervisor Bray explained that the boilers, under State standards, have to be logged every day in addition to logging any work done on the boiler. He supported the recommendation of Administrative Services Director Lasher. Public Works Superintendent Riemer added that another task is on the roof to check the belts and heating and cooling units that are inspected once a month. Building Maintenance Supervisor Bray continued that this position also includes HVAC maintenance, snow removal around the gate areas and sidewalks, building security, cleaning five days a week, checking the boilers, and setting up for meetings. Councilmember Heineman asked about Mr. Benson’s currently scheduled hours and whether 25 hours a week means he is there 5 days a week and 5 hours a day. Public Works Superintendent Riemer confirmed this is correct. Councilmember Heineman asked if Mr. Benson currently has time to check the boilers daily, log the belts and timers, and do some of the tasks but needs additional time for cleaning. Building Maintenance Supervisor Bray answered that cleaning is for a separate huge building and that would be the first stop before anyone is in the building. This is something he is not currently doing. City Council Work Session / October 12, 2021 Page 8 of 13