Agenda - Council - 01/11/2022 - Laserfiche WebLink

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CC Regular Session Meeting Date: 01 / 11 /2022 By: Katie Schmidt, Administrative Services Information Title: Adopt Resolution #22-001 Approving the 2022 Council Organization 7. 6. Purpose/Background: Purpose: To adopt the annual resolution appointing Councilmembers to Committees or other groups as well as designating the City's Official Newspaper, renewing contracts with TimeSaver Off -Site Recording Secretarial, Inc. and naming the firms the City will use for Legal Services. Background: The City Council met in work session earlier this evening and discussed the organizational resolution. Discussion was held regarding who would serve on which committee or other group, the City's official newspaper designation, designation of the law firms the City will use for legal services, and the agreement with TimeSaver Off -site Recording Secretarial, Inc. The resolution as posted to this case, prior to this evening's work session may change based on discussion during the work session. Any needed changes will be made immediately following the work session and the resolution will be re -attached prior to adoption this evening. Notification: Additional Information as provided during tonight's work session: The organizational resolution includes declaring the City's official newspaper. At the time of this writing, the City has received one proposal - Adams Publishing Group - the Anoka County UnionHerald. Such proposal is attached to this case. The Anoka County UnionHerald has historically served as the City's official newspaper and currently provides the most regular coverage of the City. The proposal from Adams Publishing Group states the rates for 2022 will remain unchanged. Also included for Council review and approval is the Addendum to the Recording Secretary Service Agreement between the City of Ramsey and TimeSaver Off Site Secretarial (TOSS) that extends the expiration date to December 31, 2022 (attached). The addendum shows a less than 2.5 percent increase in the rates. Approval of the contract with TOSS is part of the resolution. Appointing legal services is another part of the Organization Resolution. The most recent agreement with the City's Attorney, Frederic Knaak of Holstad & Knaak, PLC is effective November 1, 2021 through December 2023. The monthly fee is $4,050.00. Any time over the 10 hours included in the monthly fee is billed at a single rate of $150.00 per hour. The firm of Eckberg Lammers was contracted with in January 2018, for prosecution services through 2021 (four years). The Police Department has reserved the right to extend the agreement through December 31, 2022 (five years). The 2022 rates remain unchanged from the 2021 contract. The City's policy has been to review outside professional contracts on a three to five year basis. Funding Source: N/A Recommendation: Staff recommends adopting the attached resolution. Outcome/Action: Motion to adopt Resolution #22-001 for the 2022 Council Organization