Agenda - Council - 01/11/2022 - Laserfiche WebLink

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�CLEAN r ItWATER LaND & nril ,I LEGAC1Y AML\�UMI�... DEPARTMENT OF ADMINISTRATION GRANTS MANAGEMENT Ineligible expenses include but are not limited to: • Fundraising • Taxes, except sales tax on goods and services and payroll taxes • Lobbyists, political contributions • Bad debts, late payment fees, finance charges, or contingency funds • Parking or traffic violations • Out of state transportation and travel expenses. Minnesota will be considered the home state for determining whether travel is out of state. Accountability and Reporting A state agency or other recipient of a direct appropriation from the arts and cultural heritage fund must compile and submit all information for funded projects or programs, including the proposed measurable outcomes and all other items required under section 3.303, subdivision 10, to the Legislative Coordinating Commission as soon as practicable or by January 15 of the applicable fiscal year, whichever comes first. The Legislative Coordinating Commission must post submitted information on the website required under section 3.303, subdivision 10, as soon as it becomes available. Grant Payments Per Policy 08-08 reimbursement is the preferred method for making grant payments. All grantee requests for reimbursement must correspond to the approved grant budget. The State shall review each request for reimbursement against the approved grant budget, grant expenditures to -date and the latest grant progress report before approving payment. Grant payments shall not be made on grants with past due progress reports unless the Department of Administration has given the grantee a written extension. Grant Monitoring Per Minn. Stat. §16B.97 and Policy 08-10 grant monitoring will be conducted as needed and required. Grantee Bidding Requirements for municipalities Grantees that are municipalities must follow: • The contracting and bidding requirements in the Uniform Municipal Contracting Law as defined in Minn. Stat. §471.345 • As applicable, the requirements of prevailing wage for grant -funded projects that include construction work of $25,000 or more, per Minn. Stat. §§177.41 through 177.44 These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. The grantee must not contract with vendors who are suspended or debarred in MN: http://www.mmd.admin.state.mn.usidebarredreport.asp Audits Per Minn. Stat. §16B.98 Subdivision 8, the grantee's books, records, documents, and accounting procedures and practices of the grantee or other party that are relevant to the grant or transaction are subject to examination by the granting agency and either the legislative auditor or the state auditor, as Arts and Cultural Heritage Fund Competitive Veterans Memorial Grants FY22