Agenda - Council Work Session - 02/08/2022

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CC Work Session 2.4. Meeting Date: 02/08/2022 Information Title: Discuss Board and Commission Interview Process Purpose/Background: The purpose of this case is to confirm the City Council's direction to change the appointment process for incumbent board and commission applicants seeking a third term. Currently, incumbent board and commission members, if recommended by the applicable board or commission Chair, are discussed with the City Council and considered for reappointment without appearing in person for an interview. The draft work session minutes from January 25th provide information that the City Council's direction is for staff to continue the current process for members seeking a second term, but to require members seeking a third term to attend an interview with the City Council. Staff would like clarification on the following points: 1) for incumbents seeking a third term (that appear for an interview), should the process of obtaining Chair recommendations continue or not; 2) staff would also like clarification as to if an incumbent seeking a second term is recommended by the Chair for reappointment, if that member would be considered automatically reappointed, or would the City Council still discuss the incumbent and confirm reappointment (by consensus) during the evening of interviews; and 3) what is the Council's direction for a member seeking a 4th or 5th term? It is staffs understanding that incumbents seeking a third term (and possibly additional terms as well) would be asked a different set of interview questions and that their time with the City Council would be more conversational, to gather information as to what they have liked the most about their time on the board, what they want to see the board do in the future, or what they would like to see changed. After this is confirmed, staff will prepare draft questions and provide them to the City Council prior to interviews. Lastly, it is staffs understanding that members not seeking reappointment should be offered an exit interview, administered by the applicable staff liaison, and subsequently shared with the City Council. Staff will seek the opinion of the City Attorney on this point. In the past, staff has been advised that exit interview data, per the data practices act, should only be shared in aggregate form. Timeframe: Up to 20 minutes. Funding Source: Not applicable. Responsible Party(ies): Colleen Lasher, Administrative Services Director Outcome: Based on discussion.