Minutes - Public Works Committee - 01/18/2022

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Improvement Project#21-08. It was noted that staff will present a case to the Council to reject the bids on January 25, 2022. Councilmember Musgrove asked if the motion should include the intent to rebid in the fall. City Engineer Westby stated that he would prefer to monitoring pricing and then bring something back for rebidding at that time. Chairperson Riley confirmed that he would like to provide the flexibility to staff. Councilmember Musgrove agreed that she would like to wait on this project until the time project materials possibly decrease in cost. Motion by Councilmember Musgrove, seconded by Councilmember Woestehoff, to recommend that the City Council reject bids for the Water Treatment Plant Trunk Watermain Improvements, Improvement Project#21-08. Further discussion: Councilmember Woestehoff commented that his biggest fear is that material costs are not going to decrease. He stated that water treatment plants were an allowed expense under the ARP and therefore the City is not the only one that will be completing this work. City Engineer Westby commented that while he agrees, the City already has its plans ready. He noted that staff will look into alternative materials as well that could perhaps decrease project costs. Motion carried. Voting Yes: Chairperson Riley, Councilmembers Musgrove and Woestehoff. Voting No: None. 5.06: Consider Boulevard Trees for the Barren Side of Sunwood Drive in The COR (Previously Case 5.05) Parks and Assistant Public Works Superintendent Riverblood reviewed the case and stated that staff recommends issuing an RFP for this project,before spring/summer 2022,with a wide window for contractor completion of the work to obtain the best pricing, possibly with an alternative quotation option of a spring 2023 completion. City Council can assess the value and consider authorizing the addition of boulevard trees to Sunwood Drive once quotes are received. Chairperson Riley asked if there is concern with losing the trees when sidewalks are installed. Parks and Assistant Public Works Superintendent Riverblood replied that he believes that it could be feasible to add the sidewalk and not impact trees but agreed that it could be easier to complete a sidewalk without trees. He believed there is merit in obtaining quotes. He stated that they may find a nursery that wants to sell trees that are getting too large. Chairperson Riley asked if the current trees have an irrigation system and whether that is necessary. Parks and Assistant Public Works Superintendent Riverblood confirmed that irrigation would be necessary. He commented that it would add value to the trees and turf. Public Works Committee/January 18, 2022 Page 11 of 15