Minutes - Council Work Session - 02/15/2022 - Special

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she wanted to do an excellent job for both. She stated she would commit to doing her best but she has one Deputy Clerk and one HR Assistant and they are both maxed. She repeated she will do her best. Mayor Kuzma commented that hearing the distress in her voice. He asked if there was reconsideration into looking at an outside firm. Councilmember Woestehoff commented that if it is going to be done in-house that the Staff needs to be trusted to eliminate candidates. He thought that was a fair trade off for everyone’s sanity and time. He thought the first round could be between five and ten. He thought it was a completely fair ask of Administrative Service Director Lasher and Staff to put some trust in them to get the Council a good pool to start with and then go to second round together. Councilmember Heineman agreed with trusting Staff to narrow the pool so it is not at 21 but then giving Council the opportunity to look at the applicant pool and see if there is someone they are interested in. If there is a Councilmember and second, that would have a max of three candidates. He recommended aiming for eight candidates and a Councilmember and a second could nominate somebody that doesn’t make the list that way, if the Council could still go back to the constituents and say they participated. To Councilmember Riley’s point, Councilmember Heineman stated it is not a try, that they can do it in-house and do a good job. Councilmember Howell suggested the Council needed to sit down and determine the criteria rather than patching it together. To Councilmember Heineman’s point, she noted including a candidate that was not originally if two Councilmembers agree, that is a good point. She stated having the opportunity to look at resumes, she was able to catch anomalies in a resume and eliminate a poor candidate. The consensus of the Council was to recruit internally. 2.02: Annual Planning Session City Administrator Ulrich facilitated the Annual Planning Session. He stated that last year a lot of time was taken reviewing the strategies and a check up on the mission, vision and values so they will do the same tonight. He stated he wanted to focus more on a strategic level and at the end of this, they will have some strategies and things they want to accomplish. Staff will go back and fill in some tactics on how to achieve those strategies and bring those back for a second Work Session in the evening similar to what was done last year, and more if needed. City Administrator Ulrich started the session with having the members brainstorm for a Big Hairy Audacious Goal (BHAG) or stretch goal for the organization. He stated this may influence some of how they look at strategies or tactics moving forward. He noted it is important as it creates a huge long term target or goal and energizes an organization and focuses its people, rallying them to common causes and leading them through a process of transformation. He gave examples of other organizations including Google, Tesla, SpaceX, the City of Anoka and the City of Chaska. He stated that the City of Chaska has been successful in using “Best Small Town in Minnesota” as their motto, which has gotten them a lot of positive publicity. He stated one of the strategies City Council Special Work Session / February 15, 2022 Page 7 of 31