Minutes - Council Work Session - 02/22/2022

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IT Manager Fredrickson replied three door readers will be added, one being the Itasca room door which doesn’t have a reader, they will be re-using all the same door hardware to save money, it is the back and controllers that are being changed out. Mayor Kuzma stated this is on tonight’s consent agenda and asked if there was consensus. The consensus of the Council was to approve proceeding with the changeover to allow the City IT Manager to work with the PDK vendor (EPS) to begin work at Fire Station 2, followed by City Hall and the Police Department. This item will be put on the regular City Council meeting consent agenda. 2.05: Discuss Building Maintenance Staffing Administrative Services Director Lasher reviewed the staff report and request to increase the part- time Building Maintenance Worker from 20 to 25 hours per week. This change is requested to be effective on April 14, 2022. The current 20 hour per week Building Maintenance Worker submitted his letter of retirement, effective April 28, 2022. Prior to posting for the position HR is requesting this change to increase capacity for the staff and improve safety on Fridays when one building maintenance worker is scheduled alone. Councilmember Riley commented that it sounds like a good idea. He asked why it is coming to City Council when it is only five hours a week and $1,500 and if someone else doesn’t have authority to make this decision. Administrative Services Director Lasher replied when this position was approved it was very specific to be 20 hours a week. She stated it is a policy discussion that she would be interested in having. City Administrator Ulrich replied they don’t typically change job structures from full time to part time or increase hours without Council approval because of the budget. Those approvals come back to Council if they are going to be permanent and advertised. He stated sometimes temporary adjustments will be done without approval. Councilmember Riley stated if this is a policy decision that the City Administrator could make a $1,500 decision for five hours a week. He stated that seemed fair. Councilmember Musgrove asked if there was enough work for both to do on Fridays. Administrative Services Director Lasher confirmed this. Councilmember Musgrove continued that the vacation requests were concerning, that they don’t have enough coverage to have vacation. She stated they will end up with one person being there at times and didn’t know if there was a way to still work with the safety concern. She wondered if there was someone they could call if there was an issue. City Council Work Session / February 22, 2022 Page 9 of 13