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12. What was the initial date of vacancy and the subsequent 60-day mark? <br />Response: Resignations were formally recognized at the November 17, 2021 Charter <br />Commission meeting, and publicized in our official newspaper on November 19, 2021. Excerpt <br />from Sec. 410.05 "Upon the expiration of each term, the chief judge shall appoint new or <br />reappoint existing commission members within 60 days." The 60-day rule started on January <br />1, 2022. Since we were made aware of a vacancy for the next term, the recruitment was <br />started in November 2021. The application link on the Charter Commission page was live <br />from November 8, 2021 to January 24, 2022. We received one application on November 25, <br />2021, our second application came in on Saturday, January 8, 2022, the following Monday, <br />January 10th was the first business day that we had reached enough applicants to fill the two <br />current vacancies. We received two additional applications the morning of January 10th. That <br />afternoon it was discussed when we should close the recruitment due to reaching sufficient <br />applicants, we discussed adding a deadline since it was recently advertised in the Jan/Feb <br />Ramsey Resident. As a courtesy, an end date of January 21, 2022 was listed to allow anyone <br />who had previously seen the listing to still apply. The alternative would be pulling the <br />application and submitting applications to the judge upon having at least two applicants to <br />fill the two seats. We received two additional applications between January 11 and January <br />21, 2022. On January 11, 2022 an email was sent to the Communications and Events <br />Coordinator to cancel the upcoming Facebook posts for the Charter Commission. There was <br />not a request to pull or delete the current Facebook post on 1/10/22. Both the City Clerk and <br />Deputy City Clerk were unaware that the January 10th post was mistakenly deleted, neither <br />have access to make or edit posts on the city's Facebook page. <br />13. When did staff begin discussions with a councilmember regarding the possibility of applying <br />for the Charter Commission? <br />Response: The City Administrator, Clerk and Deputy City Clerk were unaware of any <br />discussion, the first notice was receiving the online application on January 10, 2022. <br />14. Did staff seek legal advice from anyone regarding this and if so, approximately what <br />date(s)? If so, who did they reach out to for legal counsel? <br />Response: Yes, this scenario was investigated when a board and commission member <br />applied to be on the Charter Commission in November of 2019, at that point it was <br />determined with consultation of the City Attorney at the time, that Boards and Commission <br />members and Council Members were able to sit on the Charter Commission. Prior to the most <br />recent appointments, two current Boards and Commission members sat on the Charter <br />Commission. Staff reviewed the City Charter and Statute to confirm there were no <br />restrictions. The current City Attorney concurs with this determination. <br />15. Please list all dates and locations of publication for the vacancies. <br />Response: Charter Commission Page/Online Application live 11/8/2021-1/24/2022 at 9am <br />Published in the Anoka Herald Union Herald on 11/19/2021 <br />QCTV Ad 12/29-1/21/22 <br />Posted on the Ramsey Community Sign 12/29-1/21/22 <br />Published in Jan/Feb RR in homes 1/4/22 <br />