Agenda - Council - 03/22/2022 - Laserfiche WebLink

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• Staff Receives Bids o April 18, 2022 •Council Awards Contract to the lowest responsible bidder o April 26, 2022 •Contractor begins construction o June 2022 •Contractor Substantially Completes construction o September 2, 2022 •Contractor Final Completion(project clean up,punch list created) o September 30,2022 State Aid Approval Plans are currently being routed through State Aid for approval,which is required before the project can be bid. Staff does not anticipate significant comments from State Aid which would require moving the proposed project bid opening. Staff proposes to open bids on April 18, 2022, and to present the bid results to City Council on April 26, 2022 for award of a construction contract to the lowest responsible bidder. Final plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids,rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans, and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the title sheet from the plans showing the scope of the improvements, as well as a plan sheet showing the typical sections,which includes information on the proposed pavement section. Plans are available upon request from the City Engineer. Notification: If Council approves plans and specifications and authorizes advertising for bids,bids will be advertised on Friday, March 25, and again on Friday,April 1, 2022,both in the City's official newspaper, the Anoka Union Herald, and in Finance & Commerce. Additionally, letters will be mailed to property owners with updates on the project status. Engineering Staff maintains City Improvement webpages with the most current project information, this can be found on the City website, Engineering department page. Observations/Alternatives: Motion to adopt Resolution#22-073 approving plans and specifications and authorizing advertisement for bids for Sunwood Drive and Waco Street Reconstruction, Improvement Project#22-01. Funding Source: Funding for this improvement is proposed to come from MSA Funds, Stormwater Utility Funds, and Sanitary Sewer Utility Funds. Staff has completed an estimate based on the final plans and anticipated 2022 construction costs,with a total estimated project cost of$572,160.33, which includes 23-percent indirect costs for administrative, engineering, finance, and legal costs. • Street Construction Costs $391,163.00 • Storm Sewer Costs $66,808.00 • Sanitary Sewer Costs $7,200.00 •Indirect Costs $106,989.33 •Total Estimated Project Costs $5 72,160.3 3 Recommendation: