Minutes - Council Work Session - 04/12/2022

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Administrative Services Director Lasher commented that there is usually an annual Boards and Commissions interview night on the third Tuesday in March. That has always been a Public Works Committee meeting night but it has worked well for staff. Councilmember Howell liked that idea for consistency. Councilmember Heineman commented he thought if the incumbents are going to interview they should stick to the same schedule as everyone else but with different questions. Administrative Services Director Lasher stated she will draft the new version of what was just discussed and bring it forward at a future meeting for formal adoption to be effective for terms starting in 2023. Councilmember Musgrove stated scope was discussed during the morning meeting. She stated because the Charter Commission is separate they thought it would be valuable to have that stated and reference to it. She thought the Charter Commission appointments were made by the Chief th Justice of the 10 Judicial District, if they state the policy, she thought that would be enough because the policy spells that all out. Administrative Services Director Lasher replied currently it says the Charter Commission has a th separate policy, Charter Commission appointments are made by the Chief Justice of the 10 Judicial District. She thought it didn’t seem to fit in the middle of the paragraph to say the Charter Commission has a separate policy. She offered to play with the language so it flows better. Councilmember Howell commented that they were to put where it says the Charter Commission has a separate policy, just say for applying to the Charter Commission reference this link to redirect them rather than having an abrupt statement. She also commented that during the morning meeting they discussed ideas around term limits for Commission and Board members. She stated she wasn’t a fan of term limits. She stated that Administrative Services Director Lasher had mentioned that getting people to serve was an issue and didn’t want to discourage people from serving by having term limits. She proposed having a hybrid which wouldn’t put term limits in place but would put term limits on the Chair position to try to bring other people up and not concentrate knowledge in one person. She stated Councilmember Musgrove had pointed out that on the Lower Rum River Watershed Management Organization where someone had tons of experience but when they left no one knew what to do. She stated the idea of allowing two four-year terms as a Chair and then take a break for four years during which time they can provide mentorship and come back after that if they want to. Allowing people to serve on without term limits but promote stepping into leadership as the Chair to spread the wealth of knowledge. Deputy City Administrator/Community Dev. Director Hagen asked if a Chair could serve as a Vice Chair so if a Chair is absent there would be some to step in to run the meetings. Councilmember Howell replied yes, the idea is to push someone into leadership and change things around. She stated it wouldn’t apply to this round of reappointments. She stated it would only happen once every eight years so it wouldn’t take a lot of extra work. City Council Work Session /April 12, 2022 Page 4 of 18