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of process where they know what is being looked at because it may not be something you <br /> necessarily know if you go directly with a letter to the Judge. So there is an advantage to work <br /> through the City but if someone wants to ignore it, they can. <br /> Councilmember Howell stated her question is, what would City Attorney Knaak recommend, <br /> leaving both in here to try to capture more people, have just the one thing so it's less messy, or <br /> does it not really matter. <br /> City Attorney Knaak replied this is a situation where messy is not bad, in other words you make <br /> sure that whoever applies knows they don't have to apply through the City but the City has a <br /> process. The City has an application that will get forwarded to the Judge and the applicant will be <br /> submitted in a packet with other applicants. He stated he suspected if the Judge's clerk knows <br /> there is a process for the City of Ramsey and they get a call from someone asking what the process <br /> for applying to the Charter Commission is, they will be told to apply through the City. <br /> Councilmember Specht replied that made sense. <br /> Administrative Services Director Lasher asked when an incumbent sends a letter of intent to be <br /> reconsidered if it is the Clerk's duty to forward the letter of intent to the Judge immediately or if <br /> it should be held. She stated in the past it has been immediately forwarded. <br /> Councilmember Woestehoff asked Administrative Services Lasher, from the timing of things, if it <br /> is easier to manage and track who has indicated intent to renew if she manages the handoff to the <br /> Judge at the same time, the last day to claim reappointment. He asked if she could clarify the <br /> timing and if it was correct that she has said incumbents have to notify her by September 15. <br /> Administrative Services Director Lasher replied she would be reaching out to incumbents by <br /> September 15 to let them know that their term is about to expire and ask for their interest in serving <br /> again. She stated it is easier to type up one envelope with one cover letter and send them off <br /> altogether rather than individually. <br /> Councilmember Woestehoff replied it doesn't seem there is a written deadline in the policy that <br /> they need to be respond by and asked if that would be helpful, then she could send them off a day <br /> or two later. <br /> Administrative Services Director Lasher replied that would be helpful. <br /> Mayor Pro Tem Riley commented that seems pivotal and thought that should be added so everyone <br /> knows when and what. <br /> City Attorney Knaak commented with an observation of how the courts work. He thought <br /> parceling it off as they go through makes a lot of sense. He stated he wasn't suggesting giving <br /> more work to Staff but felt the courts would prefer that everything come to them in one packet <br /> instead of having to create their own. He thought their preference would be that it would come <br /> through the City, whether it be incumbents or new applicants, and the whole package would be <br /> City Council Work Session/May 10, 2022 <br /> Page 12 of 32 <br />