Minutes - Public Works Committee - 04/19/2022

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5.01: Consider Recommending City Council Approval of Plans and Specifications and Award of Contract for Improvement Project #22-09, 2022 Pavement Rejuvenation Improvements Civil Engineer II Feriancek reviewed the staff report and staff recommendation to recommend City Council approval of plans and specifications and award of contract for Improvement Project#22- 09, 2022 Pavement Rejuvenation Improvements. Councilmember Musgrove referenced the 8.45 miles of roads that were recently constructed and asked how much of that is in the total that would ideally like to be captured. Civil Engineer II Feriancek replied that he did not have exact numbers but noted that they are catching almost all the new developments in this process. City Engineer Westby replied that they are beginning to make good headway in catching up but still have a ways to go. Civil Engineer II Feriancek stated that for Riverstone they are getting the first, second and third additions and will wait to do the second half of the development at a later time. He noted that some of the newer additions of the new developments do not yet have the final wear course. Chairperson Riley asked if this length of road was chosen because of budget constraints. Civil Engineer II Feriancek confirmed that they did work within the budget constraints. City Engineer Westby replied that the COVID street maintenance funds were a one-time funding source, and the City chose to use its allocation on pavement maintenance for local streets. Chairperson Riley referenced a street segment which is about five years old. Civil Engineer II Feriancek noted that street is at the point where if that is not applied at this time, it may not be beneficial to apply pavement rejuvenator in a year or two. Councilmember Musgrove asked if the goal is to complete 8.45 miles and whether the motion would include a not to exceed amount for the funding. City Engineer Westby replied that the intent is to spend the full allocation of $200,000 budgeted for pavement maintenance so the pavement rejuvenation project mileage will be adjusted accordingly depending on the crackseal bids received. Motion by Councilmember Musgrove, seconded by Councilmember Riley, to recommend City Council approval of plans and specifications and award of contract for Improvement Project#22- 09, 2022 Pavement Rejuvenation Improvements. Motion carried. Voting Yes: Chairperson Riley, Councilmembers Musgrove and Howell. Voting No: None. Public Works Committee/April 19, 2022 Page 2 of 4