Minutes - Council - 10/25/2005 - Laserfiche WebLink

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City Administrator Norman stated this study was a discussion item at the Council's goal setting session. The study referred to by the Mayor was a fiscal impact study and was only for budgetary purposes. This study would be much more in depth and would calculate what the model o1' the organization should look like. Staff recommends strongly that the Council go Forward with this study, which is within the budget projected. A portion of the study could likely bc lhndcd fi'om next year's budget. Cotmci Imember Cook stated this study is needed to determine if the organization is functioning properly now and how personnel can function more properly. He had sticker shock at the price, b~ ~t it wats explained that the department heads are willing to pay a portion of their budget for the study. [lc noted it is one thing to conduct a self evaluation, but it is another to have someone else look att changes that could be made. Counci lmcmbcr Strommen stated this study is an entirely different process than a self evaluation, and would be beneficial. She questioned how this study would intersect in terms of determining tl-~e service delivery model based on demographic projections versus a policy decision of what the City would like to provide to the residents. She asked if the study would include working with thc Council and the department heads so the policy piece fits in with those external factors. tl uman Resources Manager Reed indicated Council interaction wilt be an important piece of this study. She agrees that it is important to have the eyes from the outside looking in. C o u nc il m em ber Elvig stated he went through this process with his business and the benefit was tremendous. There needs to be staff and Council objectives laid out first with a target for the organization conducting the study. They all need to look at that target and determine the deliverables on that target. To run an organization of this size is a monumental task, and it is amazing what can be learned from this type of study. This cost of $45,000 for the study is a sleal, and it is a wonderful time to take this on. Cotmcilmember Pearson stated he was surprised at the cost of the study, but Assistant City Administrator Nelson steered him to the answers he was looking for. He would be in favor of moving ahead with a study like this. Cotmcilmcmber Elvig inquired how far this dollar amount for the study will take them. Ms. Reed replied this study should take them through the recommendation phase. Springsted wilt provide the recommendation, but the implementation will be up to the City. Motion by Councilmember Elvig, seconded by Councilmember Cook, to ratify the recommendation of the Personnel Committee for Case No. 1 and to adopt Resolution #05-10-364 granting authorization to enter into a contract with Springsted, Inc. to conduct an organizational sludy for the City of Ramsey at a cost not to exceed $45,000. Further discussion: Councilmember Elvig requested clarification that $45,000 is the cap for the cost of the study. Ituman Resources Manager Reed replied the cost will not exceed $45,000. City Council / October 25, 2005 Page 20 of 22