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CASE #: 7 RECOMMEND AUTHORIZATION TO PURCHASE ADDITIONAL OFFICE FURNITURE By: Kim Moore-Sykes, Assistant City Administrator Background: Because of the recent hiring of an Assistant City Administrator and a Human Resource Manager and the need to hire additional city staff for various other city departments, there is a need to purchase additional office furniture. The newly forming Engineering Department will require 3 additional work stations; the Finance Department needs to add one workstation; the Community Development Department also needs to add one workstation for the receptionist area; and the Deputy City Clerk's area needs to be enlarged and higher wall panels. The existing office furniture was provided by Facility Systems, Inc. and is on the State Contract system. Because Facility Systems, Inc. is on the State Contract, the City of Ramsey has the ability to make purchases through the State without having to go through a sometimes time consuming bidding process. Staff contacted Facility Systems, Inc. to put together a proposal for and a cost estimate for the needed office furniture has been received. The cost estimate is $17,657.34. The summary of costs is as follows: Fabric Panels (walls of workstations) $5,493.30 Work Surfaces $2,588.40 Misc. Connectors/Finish Edges $ 995.70 Drawer Units $2,258.40 Tack Boards $ 322.50 Pedestals $ 847.50 Lateral Files (4) $2,142.00 Task Lighting Units (17) $ 988.80 Keyboard Tray $ 103.50 Glass Panels $ 550.20 Warehousing Fee $ 308.17 MN Sales Tax $1,058.87 TOTAL $17,657.34 Committee Action: Motion to recommend that City Council authorize staff to purchase office furniture as listed in the proposal submitted by Facility Systems, Inc. Reviewed By: City Administrator FC 3/14/00