Agenda - Council - 07/12/2022 - Laserfiche WebLink

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7.04: Authorization to Approve a Restructure in Administrative Services City Administrator Hagen stated this was pulled from the Consent Agenda at Councilmember Howell's request. He reviewed the history and responsibilities of the Administrative Services Director. He stated the duties have grown to be more than one person can handle so the proposal is to separate the role. He noted that the proposal is to implement a Human Resources Specialist position and promote Nicole Laubach into that role from the Administrative Assistant position in Community Development and promote Katie Schmidt from Deputy City Clerk to City Clerk. Councilmember Howell thanked City Administrator Hagen for providing additional information and back story for the public. She commented on the proposal to remove the City Clerk responsibilities and supervision taken from the role. She suggested changing the title of Administrative Services Director to Human Resources and Communications Director because the role isn't encompassing all the administrative services the City provides. She stated she was supportive of dividing the positions as it benefits the department. Councilmember Specht thanked the Staff for their work on this and for suggesting changes. He commented he understood what Councilmember Howell was saying and thought it was a good title as well. He asked what Administrative Services Director Lasher or Staff thought about the change. City Administrator Hagen replied that he understood having a long title and the challenge. He commented he wasn't sure that adding Human Resources is needed and noted it would bring a need for changing things like business cards, name plates. He thought the role was more broad than just Human Resources and encompassed other administrative staff oversite. Motion by Councilmember Musgrove, second by Councilmember Howell, to remove the City Clerk role from Administrative Services Director position as well as to include that statement on the resolution as point three; appointing Katie Schmidt from Deputy City Clerk to City Clerk at step one of 2022 wage scale which is $38.02 and to promote Nicole Laubach from part-time Planning Division Administrative Assistant to full-time Human Resources Specialist at step one of the 2022 wage scale, which is $26.50 an hour, effective July 1, 2022 and to retitle the Administrative Services Director to Human Resources Director. Further Discussion: Mayor Kuzma commented he thought they weren't going to change the title. Councilmember Musgrove apologized, adding she thought there were two people who recommended that and there was no voiced opposition, which is why she put it in the motion. Mayor Kuzma agreed it is in the motion and there is a second. Councilmember Woestehoff asked as a point of order if the resolution would need to be changed at every instance that referenced the title to the new title. Councilmember Musgrove agreed the title change should be noted in Resolution#22-146. Motion failed. Voting Yes: Councilmembers Musgrove and Howell. Voting No: Mayor Kuzma, Councilmembers Specht, Riley, and Woestehoff. City Council/June 28,2022 Page 7 of 9