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CC Regular Session 5. 5. <br /> Meeting Date: 07/26/2022 <br /> By: Colleen Lasher,Administrative <br /> Services <br /> Information <br /> Title <br /> Authorization to Hire an Accounting Clerk <br /> Purpose/Background: <br /> The purpose of this case is for the City Council to authorize hiring a full-time Accounting Clerk. <br /> This is not a new position,but rather a replacement for the former Accounting Clerk who was promoted to <br /> Accountant I following a reorganization in the Finance Department. That reorganization was approved by the City <br /> Council on June 14, 2022; see attachment for more information. <br /> Recruitment Process for the Accounting Clerk <br /> In order to fill the position, a recruitment process was conducted. Staff interviewed many candidates, including Ms. <br /> Chanda Stephan,who was selected to advance in the recruitment process. Ms. Stephan completed the necessary <br /> pre-employment background checks and staff recommends Ms. Stephan for the full-time regular position of <br /> Accounting Clerk. Ms. Stephan will be subject to a 6-month probationary period, the City's Personnel Policy and <br /> AFSCME union contract. <br /> Accounting Clerk Position Responsibilities <br /> 1. Verify, code and enter accounts payable invoices and support documentation <br /> 2. Verify, code and enter accounts receivable invoices <br /> 3. Review cash receipts and permit software upload preparation <br /> 4. Process Comdata transfer account information,prepare statements and process payment <br /> 5. Compile financial reporting information <br /> 6. Perform general accounting, administrative activities and other duties as assigned <br /> 7. Maintain records for A/P,A/R and cash receipts according to the applicable retention schedule <br /> 8. Promote good relations amongst staff and public <br /> 9. Serve as back-up for processing bi-weekly payroll <br /> Funding Source: <br /> The funding required to fill this position is included in the approved 2022 budget and represents a savings when <br /> compared to the current budgeted amount for this position. <br /> Recommendation: <br /> Staff recommends hiring Ms. Chanda Stephan as a full-time Accounting Clerk, effective on or near August 1, 2022 <br /> at$23.262 per hour, which is step 1 of the 2022 Accounting Clerk wage scale. <br /> Action: <br /> Motion to hire Ms. Chanda Stephan as a full-time Accounting Clerk, effective on or near August 1, 2022 at <br /> $23.262 per hour,which is step 1 of the 2022 Accounting Clerk wage scale. <br /> Attachments <br />